Research outputs

A trusted user is someone you invite to take control of your user account and who can then perform the same tasks as you in ResearchNow. This allows you to delegate control of your account to someone else; for example, when you will not be accessing the system for a period of time or if there is someone who will usually be performing ResearchNow activities on your behalf.

For instructions on how to add someone as a trusted user please refer to the Managing trusted users guide.

The ability to modify research output data is dependent on ownership of data and roles in ResearchNow.

The processes for modifying research outputs are:

• If a research output has a Workflow state of  Entry in progress or For Validation and you are an Author on the output, you will have the ability to edit data in the output. However there may be some read only data e.g. data imported from the HR system which cannot be modified.
• If a research output has a Workflow state of Validated, you will have read only access to the record and will have to contact the ResearchNow support team to request any changes required.
• If you would like to merge 2 research outputs or other record types (e.g. external person, organisation etc) you can contact the ResearchNow support team to request this change.
• If you want to claim or disclaim authorship of a research output please follow the quick reference guide for Claim a Research Output or Disclaim authorship of existing research output.
• If there is any record that you want to change that you are unable to edit you can contact the ResearchNow support team to request the change.

Flinders Publication Categories were used by ResearchMaster and formerly used by HERDC for research output reporting. ERA also uses these publication categories for research output reporting.

ResearchNow does not include these publication categories by default, so a separate custom field named Flinders Publication Category has been created to populate this category for a research output. This supports existing internal research output reporting that uses these categories. It also allows a researcher or research support person to (optionally) assign a category for ERA reporting when a new research output is added to ResearchNow. The Data Administration team will only enter the category if not already populated.

Fields of Research (FoR) codes implement a hierarchical research activity classification defined in the Australia and New Zealand Standard Research Classification (ANZSRC) 2008, released by the Australian Bureau of Statistics and Statistics New Zealand. The ANZSRC provides 22 two-digit FoR codes, 157 four-digit FoR codes, and an extensive range of six-digit codes.

ERA uses FoR codes to evaluate research output data that is submitted from institutions at the 4 digit level. Each ERA round uses a different set of FoR codes. A researcher or research support person can (optionally) assign FoR codes for ERA reporting when they add a research output. The RDS Data Administration team will review these FoR codes if already populated, or will enter the FoR codes if not populated. Each FOR code that is entered for a research output will need to have a percentage apportionment set so that they in total add up to 100%.  Note that the system will not enforce the totals to add up to 100% so you will have to check and make sure that the totals add up to 100% when entering FOR's.

The research output Status is set to Validated so that a researcher is unable to edit the research output while the ResearchNow Support team is verifying the output. This is so that the ResearchNow Support team is able to perform verification activities on the research output without the output being further edited by the researcher.

The research output Visibility status is set to Backend so that the output is not visible on the ResearchNow Portal before the minimum amount of verification is performed by the ResearchNow Support team. Once this is complete the Visibility is set to Public and the research output will appear on the ResearchNow Portal.

Before a research output can appear on the ResearchNow Portal it needs to go through an internal verification process. When a research output has been entered into the system and is ready to be verified it has a Status of “For validation”, which indicates that it is ready to be verified internally. The ResearchNow Support team (key people in Library and RDS) is responsible for verifying the research output for accuracy and completeness.

After the research output is verified to the extent that it can appear on the ResearchNow Portal, the ResearchNow Support team sets its Status to “Validated”. After validation, the research output appears on the ResearchNow Portal. Once a research output is Validated you will no longer be able to edit it.

PhD students may be given access to ResearchNow at a later stage but currently access is limited to Flinders staff.

If you see a duplicate of a research output you are entering you have the following options:

Scopus candidate
If the research output is a Scopus candidate and is flagged as a duplicate, you can review the duplicate and decide whether you want to import it or not.  It is recommended that you import the record as a duplicate if it has more enriched data than the record that is already in the system e.g. abstract, additional authors etc. You will also need to advise the ResearchNow Support team who will be responsible for merging this new imported research output with the existing research output.

Bulk added output candidate
When added in bulk from a BibTex or RIS file, like the Scopus import any duplicates will be flagged before import and you can follow the same process as for a Scopus import

Manually added output
It is recommended that you review your research outputs before adding a research output manually to make sure that the research output does not already exist in the system. If it does exist and the research output has a status set to “Entry in Progress” or “For Validation” you will be able to edit it to add additional data.

If it has a status of “Validated” then it will be locked for editing. In this instance you will need to advise the ResearchNow Support team of any changes that you would like made to the research output record.

For deletion of outputs
If the duplicate research output status is set to "Entry in progress" or "For validation" you may be presented with the option to delete the output yourself.

If the duplicate research output status is set to "Validated" you will not have the ability to delete the output and will need to request the ResearchNow Support team to do this on your behalf. Note that if a research output record is deleted you will receive an email from ResearchNow advising you that the output has been deleted.
 
For merging of outputs
As referred to above, you can enter the output as a duplicate and advise the ResearchNow Support team to merge the outputs on your behalf.

At this stage, the only internal persons in ResearchNow are staff imported from the Flinders HR system. An HDR student is not usually represented in the HR system, so ResearchNow will treat them as an external person rather than as an internal person.

We advise that for an HDR student who is (i) a co-author and (ii) known in ResearchNow as an external person, you simply add Flinders University as an external organisation to the student’s external person record. This will flag to the ResearchNow Support team that this external person is affiliated with Flinders University, and the team will ensure the co-authorship is correctly attributed.

ResearchNow provides a single interface for you to report your publications to the University and make your paper open access in one workflow. ResearchNow portal is now the Institutional Repository for research publications.
Open Access via ResearchNow will comply with Australian Research Council (ARC) and National Health and Medical Research Council (NHMRC) grant mandates for open access. Find instructions on how to make your paper open access below.

• Make your paper Open Access