Information for contractors and subcontractors

There is a registration and induction process for you to follow prior to starting work at Flinders.

Please note that all employees who will work on site will also require a FAN and will need to be associated with your registered company before starting. Once your staff have a FAN, you can link them to your company record.

Employees will then need to complete the online induction to the University via the portal or the app. You may also need to complete a site-specific induction. There are step-by-step details on the Contractor home page. The induction will give you key information about the University and requirements while working on site.

Note that your subcontractors currently have the option to register their business separately or to continue to complete the online induction and check-in and out with your head contractor.

At this stage, subcontractors can choose to register their business with the University, following the process outlined on the home page.

There are benefits to doing this:

• You will be registered as a contractor, giving you the opportunity to work directly with the University.
• The process for induction and check-in/out is easier as it is centralised in the ServiceNow Agent app.

If you choose not to register with us, you will need to complete the online induction.

If you do not register with Flinders University, you must check in and out with your host contractor on a daily basis and provide evidence of this if asked.

Your contact person at the University will complete a site-specific work area induction with you prior to commencing work on site. This is an opportunity to identify the hazards that may exist, and to discuss and agree on how to manage these. The induction will remain current for 12 months or for the duration of the project.

You will both sign off the Work Area Induction Checklist.

Your contact at Flinders will keep a copy on file.

After this initial site induction, contractors are then responsible for ensuring that any other people working on site, including subcontractors, are locally inducted and that this is documented.

When working on site, you will need to check in when you arrive at a Flinders site and check out when you leave for the day. You can do this on the Now Agent app on your mobile device. Please see the instructions on the home page and the quick reference guide.

If you are a subcontractor and choose not to register your business directly with the University, you will need to check in and out of site with your head contractor.

Please read the information below to familiarise yourself with the site rules at Flinders.

• Keep work areas clean and tidy to prevent danger to the health and safety of others.
  
• Clear the site of all equipment, debris, rubbish and spillage at suitable times during and at the end of each day, and when works are completed.
• Do not use University waste bins or drains to dispose of contractor waste. Contractors are to arrange disposal of all waste and/or excavated material.
• Dispose of all waste in accordance with Environment Protection Act guidelines.
• Use personal protective equipment in accordance with manufacturer’s instructions, as directed and as advised by site signage.
• Report all hazards and incidents via FlinSafe.
• Flinders University is a fresh air zone across most of the Bedford Park site, except for a small number of designated outdoor smoking areas. All other Flinders University sites are completely smoke-free.
• Do not consume alcohol or drugs (prescription excepted) on any Flinders site.
• Possession or use of illegal drugs on any Flinders University site may reported to the Police.
• Aggressive behaviour such as bullying, fighting, harassment of any kind will not be accepted on any Flinders University site.
• Leave all site amenities in a clean, tidy and hygienic state after use.

Our values of integrity, excellence, innovation and courage are the foundation for our Code of Conduct. The Code is intended to help build a culture of courtesy and respect, and applies to contractors and subcontractors when working at Flinders.

If you are concerned by behaviour that you think may be a breach of the Code, please speak with your contact person at Flinders.

To register with Flinders University, you are required to hold workers’ compensation insurance, $20m in public liability insurance, applicable licences and other insurances as indicated in the Contractor Engagement Guide.

Please note that you must keep your insurance information up to date to remain on the Contractor Directory. You can check your company details on the online portal.

Flinders University campuses are fresh air zones, however there are designated smoking areas at the Bedford Park campus. You can read more about smoking on campus here.