Room bookings - Flinders University Staff

There are a variety of spaces across our campus' that can be booked by staff including venues, meeting rooms and teaching spaces. To make a booking, see below for the options.

Room naming convention, floor plans and room list

Room information

The room naming convention in the timetabling system includes the following information:

Location_Building_Room number_Room name_Capacity

For example:

TON_T1_1.14_Teaching Space_30
U_BIOL_208_Teaching Lab_16

Code	Campus/Location
ACD	Adelaide College of Divinity
ADL	Adelaide CBD - includes Victoria Square
AS	Alice Springs
AU	The University of Adelaide
BA	Barossa
CB	Christies Beach
DA	Darwin
DP	Daw Park - Repatriation General Hospital, includes Repat, Health Sciences and ViTA
GGT	Greater Green Triangle
HMF	Hills Mallee Fleurieu
KA	Katherine
MB	Murray Bridge
MTB	Mount Barker
MTG	Mount Gambier
NRL	Noarlunga
PAN	Panorama
PFA	Parafield Airport
PL	Port Lincoln
RP	Regency Park
RV	Riverland
SA	The University of South Australia
TON	Tonsley
U	Bedford Park - includes the main campus, Flinders Medical Centre, Margaret Tobin Centre and Sturt
UR	Urrbrae

View floor plans and room list (with capacities and AV equipment)

Concierge managed spaces (book via Service One)

Our concierge team can assist with booking the spaces listed below. Follow the links below to learn more about each space and make a venue booking via Service One.

Bedford Park

Plaza
Hub
Terrace
Studios (PSB)
Alere function rooms
Education Building rooms 2.09, 2.10, 3.23, 3.24

Victoria Square

Boardrooms North and South
Ground Floor Foyer
Meeting rooms
Book an office or hotdesk at Victoria Square

Tonsley

Ground floor exhibition space
Conference room 5.29
Meeting room 5.30

Make a venue booking

Non-teaching meeting spaces (book via Outlook)

Bookings for rooms that are designated as ‘non-teaching spaces’, such as local area meeting rooms, are made via Outlook.

To book a room using Outlook, invite the desired room to the meeting in your Outlook calendar.

Rooms can be found in the Flinders Global Address List and are prefixed with ‘Room’.

Add your attendees as per usual and check the room and attendee availability with the scheduling tool. When you’ve found a suitable date/time, press send.

Some Outlook meeting rooms have an approval step while others are self-service.

Guide to booking a room via Outlook

Teaching spaces (book via Web Room Booking)

Staff members can book teaching rooms or spaces for non-teaching related activities (eg staff meetings, conferences and events).

Most teaching spaces are booked through the Web Room Booking system.
Note: Rooms 2.09, 2.10, 3.23 and 3.24 in the Education Building are bookable via Service One.

Web Room Booking is a self-service booking system and is available to staff once the annual class timetable has been finalised (around November of each year). It is open to bookings for one year until the next timetable is finalised.

Need help?

Watch the video tutorial
contact webroombookings@flinders.edu.au
View timetable viewer (if you're not on campus, a Flinders VPN (Virtual Private Network) is required.

Use the Web Room Booking system

Help a student or student group make a booking

Students, clubs, societies and associations are required to complete the Flinders University Student Association activity registration form.

Need help?

Further information

See the event bookings page if you need further help with room setup or planning an event.
View the audio visual page for assistance and guides to using the audio equipment and lecture recording/capture.
View the video conferencing page for information on video conferencing.

Room booking principles