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Room bookings

Workplace support Bookings Room bookings

There are a variety of spaces across our campus' that can be booked by staff including venues, meeting rooms and teaching spaces. To make a booking, see below for the options.

Room naming convention, floor plans and room list

Room information

The room naming convention in the timetabling system includes the following information:

Location_Building_Room number_Room name_Capacity

For example:

  • TON_T1_1.14_Teaching Space_30
  • U_BIOL_208_Teaching Lab_16
Code Campus/Location
ACD Adelaide College of Divinity
ADL Adelaide CBD - includes Victoria Square
AS Alice Springs
AU The University of Adelaide
BA Barossa
CB Christies Beach
DA Darwin
DP Daw Park - Repatriation General Hospital, includes Repat, Health Sciences and ViTA
GGT Greater Green Triangle
HMF Hills Mallee Fleurieu
KA Katherine
MB Murray Bridge
MTB Mount Barker
MTG Mount Gambier
NRL Noarlunga
PAN Panorama
PFA Parafield Airport
PL Port Lincoln
RP Regency Park
RV Riverland
SA The University of South Australia
TON Tonsley
U Bedford Park - includes the main campus, Flinders Medical Centre, Margaret Tobin Centre and Sturt
UR Urrbrae

View floor plans and room list (with capacities and AV equipment)

Concierge managed spaces (book via Service One)

Our concierge team can assist with booking the spaces listed below. Follow the links below to learn more about each space and make a venue booking via Service One.

Bedford Park

  • Plaza
  • Hub
  • Terrace
  • Studios (PSB)
  • Alere function rooms

Victoria Square

  • Boardrooms North and South
  • Ground Floor Foyer 
  • Meeting rooms
  • Book an office or hotdesk at Victoria Square

Tonsley

  • Ground floor exhibition space 
  • Conference room 5.29 
  • Meeting room 5.30

Make a venue booking

Non-teaching meeting spaces (book via Outlook)

Bookings for rooms that are designated as ‘non-teaching spaces’, such as local area meeting rooms, are made via Outlook.

To book a room using Outlook, invite the desired room to the meeting in your Outlook calendar.

Rooms can be found in the Flinders Global Address List and are prefixed with ‘Room’.

Add your attendees as per usual and check the room and attendee availability with the scheduling tool.  When you’ve found a suitable date/time, press send.

Some Outlook meeting rooms have an approval step while others are self-service.

The Oaklands Wetland Education Centre

A project between Flinders University and the City of Marion, the Wetlands Education Centre is an off-Campus meeting space bookable via Outlook. For additional information, please contact engage@flinders.edu.au

Guide to booking a room via Outlook

Teaching spaces (book via Web Room Booking)

Staff members can book teaching rooms or spaces for non-teaching related activities (eg staff meetings, conferences and events).

Most teaching spaces are booked through the Web Room Booking system. 

Web Room Booking is a self-service booking system and is available to staff once the annual class timetable has been finalised (around November of each year). It is open to bookings for one year until the next timetable is finalised.

Need help?

  • Watch the video tutorial
  • contact concierge.services@flinders.edu.au
  • View timetable viewer (if you're not on campus, a Flinders VPN (Virtual Private Network) is required.

Use the Web Room Booking system

Help a student group make a booking

Clubs, societies and associations are required to complete the Flinders University Student Association activity registration form.

Need help?

Further information

  • See the event bookings page if you need further help with room setup or planning an event. 
  • View the audio visual page for assistance and guides to using the audio equipment and lecture recording/capture.
  • View the video conferencing page for information on video conferencing.

Room booking principles

Contact our Customer Service team

pfd@flinders.edu.au

7421 9406

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Sturt Rd, Bedford Park
South Australia 5042

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Last Updated: 17 Nov 2022
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