Staff members can book rooms or spaces for purposes that are not directly related to the teaching (e.g. staff meetings, conferences and events) and are not required to display on the student timetable.
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Non-teaching room bookings for 2020 will open on Monday 9th December 2019.
For access off campus, a Flinders VPN (Virtual Private Network) is required.
How to make a booking
There are three ways to book a room. Check the room you want to book on the room booking list to see which system you need.
1. Contact the department
Some rooms are managed by a department. If this is the case for the room you want to book, contact the department directly using the information provided in the room booking list.
2. Use the Web Room Booking system
Most rooms also available for teaching purposes can be booked through the Web Room Booking system. This system is available only to staff once the annual university class timetable has been finalised (in November of each year). It is open to bookings for one year until the next timetable is finalised.
3. Use Microsoft Outlook to book a room
Bookings for rooms that are designated as ‘non-teaching spaces’ (e.g. meeting rooms) can be made via Microsoft Outlook.
Book a room by scheduling a meeting in Outlook and inviting the room to your meeting. Rooms can be found in the Flinders Global Address List and are prefixed with 'Room.' Add your attendees as per usual and check the room and attendee availability with the scheduling tool. When you're ready, press send.
Need more detail? See our guide to booking a room in Outlook.
Help a student or student group make a booking
Students, clubs, societies and associations are required to complete the Flinders University Student Association activity registration form.