When you provide a contract initiation request to Research Contracts, then the Research Contracts Officer will determine the required review and sign-off process for your agreement.
An RDS Contract Officer will contact you to confirm receipt of your request. At this time, the contract officer may request any further information they need, and let you know what will happen next.
The agreement may require negotiation, or in some circumstances, formal legal review prior to submission for sign-off. This process ensures the agreement is consistent with the University’s policies and procedures, including risk management requirements, and legislative or regulatory requirements. This is common for all types of agreements and applies to agreements of all levels of complexity (simple or complex). The RDS Research Contracts team has experience in handling a wide range of contracts and is well qualified to handle negotiations on your behalf.
Where it is applicable, research ethics or biosafety approvals, intellectual property (IP) agreements with students, or subcontracts may also be needed; sometimes concurrently with the processing of the original agreement. Sometimes, where your research project requires research ethics or other research compliance approval(s), these types of approvals are included as a milestone in the agreement. Please be mindful of this when planning your project timelines, and ensure you consider what may be a realistic timeframe for obtaining these types of approvals.
These types of approvals are not managed by the Research Contracts team. Please refer to the research integrity area or contact the relevant executive officer for information on how to apply for research approvals.
Generally, research grant awards and contract research matters are managed by Research Contracts. But for certain types of agreements or arrangements, Research Contracts may need to seek advice from other areas of the University. For example, legal advice from Governance, Legal and Risk or intellectual property advice from commercialisation managers in RDS. Some examples of the types of agreements that may require this type of review are consultancies (which are managed via your college), government tenders, fee for service and commercialisation activities. Research Contracts will determine whether these types of extra steps are required.