My arrangement is with a foreign university, how will I know if it has institutional autonomy?
You do not need to know this. We will make an assessment based on the criteria in the legislation. To help with the assessment, we may need more information from the foreign university and we may ask you to request the information from your contact at the university.
More details on institutional autonomy can be found under ‘What counts as a ‘foreign government’ or ‘foreign university that lacks institutional autonomy’?
My arrangement is a non-binding MoU, does this need to be notified to DFAT?
Yes, the notification requirements apply to both binding and non—binding arrangements.
Flinders is one of a number of Australian universities which is party to my arrangement with a foreign university, does this still have to be notified to DFAT?
Yes. In the case of arrangements relating to research grants, which commonly have one Australian university as administering organisation and other Australian and foreign universities as participating organisations, if Flinders is not the administering organisation you may be asked to seek confirmation that the administering university will notify the arrangement, or the basis of exemption from notifying if not.
The purpose of my arrangement is to extend the term of an existing arrangement with a foreign entity. Is this exempt from notification?
No. While some term extensions may be exempted as minor variations, the relevant agreement, contract, MoU etc. will still need to be assessed to determine if notification is required.
I have an arrangement to attend and present at a conference at a foreign university. Does this need to be notified?
If the arrangement deals solely with minor administrative or logistical matters it will be exempt and, therefore, not notifiable. However, if you are proposing to enter into or have entered into an agreement that involves collaboration on a workshop, presentation or conference session, that proposal or agreement may be notifiable, and the proposed agreement needs to be assessed.
I have an arrangement with a researcher at a foreign university where we have informally agreed to collaborate on a paper. Will this be notifiable?
At this stage, we are not focusing on informal arrangements, for example those documented by an email exchange. If you are proposing to enter into or have entered into an agreement to collaborate on a paper that agreement will need to be assessed to determine if it is notifiable.
What happens with notified arrangements?
The relevant Minister has power to make declarations to, amongst other things, terminate or vary any arrangement considered contrary to Australia’s foreign policy or likely to adversely affect Australia’s foreign relations.
High-level details of notified arrangements are included on a public register, although applications can be made for exclusion on certain grounds, including commercial sensitivity, legal professional privilege, and national security.