Permits and permission to proceed
We use the permits and permission to proceed risk management tools to manage high-risk activities within the University.
Notice requirements for permits and permissions
| Permit | Minimum notice requirement |
| Service isolations | |
| Dry fire system | 2 business days |
| Wet fire system | Up to 5 business days |
| Water & sewer | Up to 5 business days |
| Electrical & mains gas | Up to 10 business days |
| Confined spaces | n/a |
| Asbestos removal | 10 business days |
| Working with heavy vehicles/cranes | 10 business days |
| Permission to proceed | |
| Hot work | 2 business days |
| Excavation and earthworks | 5 business days |
| Working at heights | 5 business days |
Permits
Permits need to be completed and authorised prior to starting any works. See the headings below for information about the types of work needing a permit.
The supervisor or worker directly involved in the task needs to download and complete the permit application form and any supporting documentation (JSA, SWMS, etc). They then must apply for the permit via the online portal or Now Agent app . Completed application forms and supporting documentation must be uploaded to the online portal or app.
Approved permits will be valid for the day(s) and time(s) displayed on the document only. They will be available through the online portal or app.
Supporting documentation may include:
- Risk control documents (SWP, JSA, SWMS)
- Emergency or Rescue Management Plans
- Traffic Management Plans
- Verification of competency information.
Access and isolation permission to work form
Please contact Security on (08) 8201 2880 to isolate individual smoke detectors.
You can only enter a confined space if you are trained and authorised. A permit is required for each confined space.
Asbestos removal
The University has a procedure to identify and manage asbestos and asbestos-containing material (ACM), as well as an Asbestos Management Plan. We also keep a comprehensive register to identify asbestos and ACM in University buildings.
We need copies of the following documents before we can issue a Flinders University asbestos permit:
- the asbestos removal notification from SafeWork SA
- the Asbestos removal control plan (ARCP)
- the Safe Work Procedures for the proposed work
- a site-specific Safe Work Method Statement/JSA.
We may also request:
- the removalist’s licence to remove asbestos
- the removalist’s current insurance cover for asbestos removal
- the current training records for staff undertaking the removal work.
Refer to the Asbestos Safety Management page for further information and the Asbestos Register.
Contact the Asbestos Coordinator on operations@flinders.edu.au for any asbestos-related matters.
Bedford Park campus has many hard-standing locations that can accommodate temporary housing of cranes and heavy plant equipment. However, not all surfaces have the same load-bearing capability, and restrictions may apply depending on the use of the area and types of activities occurring there. Please read through our guidelines.
Head contractors must ensure permission has been granted by the University, and that all appropriate safety measures are in place for the duration of the plant/vehicles’ presence at Bedford Park.
Permission to proceed
The permission to proceed process focuses on public safety and continuing our operations at Flinders. The aim is to form a ‘perimeter of protection’ agreement between the University and those undertaking an approved task. Other risk management processes or legislative obligations may also apply in conjunction with this process.
This process applies to any worker undertaking a task issued by the University that meets the permission to proceed definition.
Hot work permission to proceed is needed for any work involving:
- cutting or grinding with the potential to produce sparks
- welding, thermal or oxygen cutting or heating
- other open-flame heating or spark-producing operation.
Related documents
- Any risk control documents (SWP, JSA, SWMS)
- Any chemical safety data sheets (SDS), where applicable
Note: Hot work permission to proceed will not be issued on a total fire ban day in the area of work.
An excavation permission to proceed is required for any works where the excavation is deeper than 200 mm.
Related documents
- Excavation alignment diagram
- Underground services scan
- Emergency Management Plan
- Any risk control documents (SWP, JSA, SWMS)
- Traffic Management Plan, where applicable
A working at heights permission to proceed is required for any work where:
- there is an inherent* risk of falling more than 2 metres (measured from the person’s feet to ground level) OR
- there is other potential for a fall (an object or person) that is reasonably likely to cause serious injury.
*‘Inherent’ refers to the level of risk that an activity/hazard category would pose if no controls or other mitigating factors were in place.
Related documents
- Any risk control documents (SWP, JSA, SWMS)
- Traffic Management Plan, where applicable
- Rescue Plan (applicable for fall arrest)
- Working at height competency (applicable when a harness is used)
Contact us
Contact our Properties, Facilities and Development team for support with the contractor process, policy, work permits and permissions to proceed, or your work at Flinders – call (08) 8201 2733 during business hours or email pfd@flinders.edu.au.
For technical issues or support, including questions about your FAN or password, and access to the system contact Flinders’ IT service desk team on (08) 8201 2345 during business hours. You can also log a request online using the IT help and support service inside Service One.
Sturt Rd, Bedford Park
South Australia 5042
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CRICOS Provider: 00114A
