ResearchNow

The ability to modify research output data is dependent on data ownership and roles in ResearchNow.

The processes for modifying research outputs are:

1. If a research output has a workflow state of  Entry in progress or For Validation and you are an author on the output, you will have the ability to edit data in the output. However, there may be some read-only data eg data imported from the HR system which cannot be modified. However, there may be some read-only data, eg data imported from the HR system, which cannot be modified.
   
2. If a research output has a workflow state of Validated, you will have read-only access to the record and must contact the ResearchNow support team to request any changes required.
3. If you would like to merge two research outputs or other record types (eg external person, organisation etc) contact the ResearchNow support team to request this change.
4. If you want to claim or disclaim authorship of a research output, follow the quick reference guide for Claim a Research Output or Disclaim authorship of existing research output.
5. If there is any record that you want to change that you are unable to edit, contact the ResearchNow support team to request the change.

ResearchNow uses a 'fingerprint' mechanism to facilitate collaboration between researchers worldwide. A fingerprint is an index of terms visualised according to their weights and is built using the Elsevier Fingerprint Engine (Elsevier is the ResearchNow vendor). It analyses research output abstracts to define the fingerprint “concepts”, which become the key subjects of each individual researcher.

A fingerprint can be created for an individual researcher or for a college / other organisation unit and appears on the researcher or organisation unit profile on the ResearchNow Portal.

If you are a researcher, a set of fingerprints is automatically created for you based on the abstracts of your research outputs. You have the option to review these fingerprints and decide if you would like to sort them differently or remove them altogether. For instructions on this, refer to the Review and Omit Fingerprints from Your Profile quick reference guide.

Before a research output can appear on the ResearchNow Portal it needs to go through an internal verification process. When a research output has been entered into the system and is ready to be verified it has a status of For validation, which indicates that it is ready to be verified internally. The ResearchNow Support Team is responsible for verifying the research output for accuracy and completeness.

After the research output is verified to the extent that it can appear on the ResearchNow Portal, the ResearchNow Support team sets its status to Validated. After validation, the research output appears on the ResearchNow Portal. Once a research output is validated you will no longer be able to edit it.