Manager and supervisor resources

The on-line Casual Register is available to supervisors to assist in the identification of suitable casual professional employees.  The Register is available through the Employee Self Service.  There are four categories:

• Administration / finance
• Library
• Technical support / research
• Information technology

Individuals seeking casual employment at the University are able to register their interest on-line (through Jobs@Flinders) in one or more of these categories and are asked to attach a Curriculum Vitae to their registration.

Designated supervisors within each college/portfolio are able to access these registrations through the Employee Self Service via Recruitment Administration.

Access to the Casual Register

Access to the Casual Register is restricted to maintain a degree of confidentiality for the individuals registering their interest e.g. access to the Library Register will be limited to nominated Library staff.  Staff members requiring access to the Casual Register should send an email, through their supervisor, to hrsystems@flinders.edu.au so that access can be granted.

Maintaining an up-to-date register

To ensure that information on the Register is kept up-to-date, casual registrations are removed on 30^th June and 31^st December each year.  Individuals are notified and advised to re-register after these dates if they are still interested in being considered for casual employment.

How to view and print casual registrations

1. Login to the Employee Self Service
2. Click on Recruitment Administration
3. Click on Vacancy Monitor
   1. This screen will only display the casual registers to which you have been granted access
4. Click on the Vacancy Reference # of the casual register you wish to access
5. Click on the Applicant # to view an applicant’s cover sheet (including Curriculum Vitae)
   1. To print out the applicant’s details, click on the print icon
   2. Click on the relevant link to view the applicant’s Curriculum Vitae 

Employee Self Service (ESS) provides web-based access to the payroll database, and is used to view, amend and add to information stored there.

ESS is used by staff for:

• Viewing and printing payslips and payment summaries
• Booking leave (recreation, sick, long service and special paid leave)
• Viewing leave balances and bookings
• Viewing and changing personal information and bank details
• Viewing payroll deductions
• Entering casual timesheets

As a supervisor, you can use ESS to:

• View job information
• View and manage leave balances and bookings
• Approve leave
• Check probation and increment dates for staff who report to you

FlindersPro is the Business Process Management software used by the University. It enables the University to automate high-volume forms and key business processes. 

As a supervisor, you can use FlindersPro to:

• Initiate submissions
• Approve / reject staff submissions
• View outstanding submissions
• Generate reports which summarise key data captured within each submission

From Wednesday 29th November People & Culture will expand the use of the PageUp online system to support external recruitment for Flinders University.  The original release in January was trialled for internal recruitment only and has proven to be very successful.  As such this will now fully replace the Employee Self Service as the preferred mechanism for online recruitment at Flinders.

PageUp provides considerable benefits for applicants, including the ability to pre-fill information from a CV or previous applications, maintaining automated job alerts and the ability to view and accept an offer online.  All these can be managed on any web-enabled device.  For the selection committee members a single, indexed pdf of all the applications will be provided after the closing date by People & Culture.

For more information on how these changes impact the Appointment Committee Chair and delegates, please read the FAQ's - recruitment for managers.

For information on how the recruitment system will impact applicants, please visit the How to Apply page.