Manager and supervisor resources

The online Casual Register is available to supervisors to assist in the identification of suitable casual professional employees. The Register is available through the Employee Self Service.  There are four categories:

• Administration / finance
• Library
• Technical support / research
• Information technology.

Individuals seeking casual employment at the University are able to register their interest on-line (through Jobs@Flinders) in one or more of these categories and are asked to attach a Curriculum Vitae to their registration.

Designated supervisors within each college/portfolio are able to access these registrations through the Employee Self Service via Recruitment Administration.

Access to the Casual Register

Access to the Casual Register is restricted to maintain a degree of confidentiality for the individuals registering their interest e.g. access to the Library Register will be limited to nominated Library staff. Staff members requiring access to the Casual Register should send an email, through their supervisor, to hrsystems@flinders.edu.au so that access can be granted.

Maintaining an up-to-date register

To ensure that information on the Register is kept up-to-date, casual registrations are removed on 30 June and 31 December each year. Individuals are notified and advised to re-register after these dates if they are still interested in being considered for casual employment.

How to view and print casual registrations

1. Login to the Employee Self Service
2. Click on Recruitment Administration
3. Click on Vacancy Monitor
   1. This screen will only display the casual registers to which you have been granted access
4. Click on the Vacancy Reference # of the casual register you wish to access
5. Click on the Applicant # to view an applicant’s cover sheet (including Curriculum Vitae)
   1. To print out the applicant’s details, click on the print icon
   2. Click on the relevant link to view the applicant’s Curriculum Vitae 

Workday is the web-based solution used to view and manage employee information.

Workday is used by staff for:

• viewing and printing payslips and payment summaries
• booking leave (annual, personal, long service and special paid leave etc)
• viewing leave balances and bookings
• viewing and changing personal information and bank details
• viewing organisation charts and reporting relationships
• entering casual professional staff timesheets, claiming overtime and additional hours (where applicable).

As a supervisor, you can use Workday to:

• view position information
• view and manage leave balances and bookings
• approve leave
• check probation and increment dates for staff who report to you
• view real-time organisation charts
• initiate and approve a range of People and Culture tasks for you and your team.

Service One is an online service request tool that is used widely across the University for service management.

The following People & Culture Services are available on Service One:

• Requests for support with job requisitions (formerly request to fill vacancy process)
• Submit approved recommendation to appoint form
• Request a People & Culture Report
• Request a pre-June payslip
• Add a new affiliate to Workday
• Request change of fraction or work schedule
• Request higher duties allowance
• Request topic coordination allowance
• Request reclassification.

People and Culture currently use the PageUp online system to support recruitment for Flinders University.

PageUp provides considerable benefits for applicants, including the ability to pre-fill information from a CV or previous applications, maintaining automated job alerts and the ability to view and accept an offer online.  All these can be managed on any web-enabled device.  For the selection committee members a single, indexed pdf of all the applications will be provided after the closing date by People & Culture.

For more information on the role of the Appointment Committee Chair and delegates, please read the FAQ's - recruitment for managers.

For information on how the recruitment system will impact applicants, please visit the How to Apply page.