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TechOne Financials

Workplace support Digital services TechOne Financials

TechOne Financials is a core finance system used by Flinders University to administer and manage financial information.

It comprises of General Ledger, Accounts Payable, Accounts Receivable, Purchasing, Fixed Assets, and Budgeting modules and it is used by university staff to:

  • record financial transactions such as journals
  • record and maintain vendors and debtors
  • process invoices
  • process payments
  • record projects details
  • view financial transactions and account balances
  • run financial reports
  • process budget information
  • process purchase orders
  • record and maintain asset register
  • access financial dashboards

On this page

     User guides and video tutorials  How to get access  Training

Access TechOne

General Ledger

  • Request for new project
  • Chart of accounts
  • Cost centre mapping to college levels
  • Journal template
  • Natural account codes
  • Funding sources

 

User guides

General navigation
  • Cloud user guide:
    • How to access system
    • How to turn the pop-up blocker on or off
    • How to copy/paste
    • How to print in the cloud
    • How to run asset crystal reports
    • How to upload a journal from a spreadsheet
    • How authorised staff can access server folders
    • How authorised staff can open, edit and save XLOne reports
    • How to upload files from desktop/PC to cloud environment
    • How to open and see attachments
    • How to view DP jobs
  • How to use search functions
  • Using selection criteria in general enquiries
  • How to access archived transactions

 

Researchers
  • Navigating the CiA Business Analytics Dashboard: Work Instructions
Reporting
  • How to read income expenditure by project manager reports
  • How to read researchers income and expenditure reports
  • How to read recurrent income and expenditure reports
  • How to read recurrent summary project manager reports
  • How to read researchers summary project manager reports
  • How to schedule reports
  • How to run a project manager style report
  • How to create an EIE template
  • Realtime commitments - Yes or No
Accounts payable
  • How to see if an invoice has been paid by the vendors
Purchasing
  • Purchase Order Guide
General Ledger Users (CI Anywhere)
  • General Ledger User Guide Addendum - Update Access
  • General Ledger User Guide

 

Video tutorials

How to enter a general journal

View video

Approximate running time – 6:06 minutes 

How to approve a journal

View video

Approximate running time – 1:46 minutes

General Ledger User Balance Enquiry

View video

Approximate running time – 3:05 minutes

General Ledger User EIE

View video

Approximate running time – 2:28 minutes

General Ledger User Run reports and other enquiries

View video

Approximate running time – 3:11 minutes

How to view Chart of Accounts

View video

Approximate running time – 2:44 minutes

How to get access

Flinders University staff can request access to TechOne Financials using Service One, with the following exceptions:

  • The application does not apply to contractors, consultants, auditors and other third parties that do not have a FAN. If this applies to you, please contact Finance Systems to arrange access.
  • Access to financial dashboards is automatically provisioned to account holding staff.

Flinders University staff with supervisory responsibilities can approve requests by their staff.

Finance System administrator will triage and assess the request to ensure it is in line with Flinders University policy. For example, they will check to ensure that the request does not breach the segregation of duties guidelines.

Finance System delegates will review the request if it is outside the approved guidelines and policy.

 

 

Request access via Service One

Training

If you would like to organise one-on-one training you can contact the team direct.

Training Contact
General ledger and navigation  finance.systems@flinders.edu.au
Purchasing  finance.systems@flinders.edu.au
Reports and dashboards  finance.systems@flinders.edu.au
XLOne reporting finance.systems@flinders.edu.au
My BI enquiries finance.systems@flinders.edu.au
Training Contact
Budgeting  budgets@flinders.edu.au
Accounts receivable  accounts.receivable@flinders.edu.au
Accounts payable  accounts@flinders.edu.au
Fixed assets  financialaccounting@flinders.edu.au

Need help?

If you need further information or assistance with Finance Systems contact the IDS Service Desk.

finance.systems@flinders.edu.au

Raise support request

08 8201 2345

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Sturt Rd, Bedford Park
South Australia 5042

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Last Updated: 21 Jul 2023

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