A: All academic staff, other than casual and sessional fixed-term staff, are eligible to apply for promotion.

Academic staff engaged on a fixed-term basis must have a cumulative term of appointment of at least three (3) years. Examples of specific scenarios are provided in the slide presentation speaker notes.

No, this policy does not apply to Status holders. Please refer to Academic Status policy for further information. 

Yes. In addition, a staff member who is promoted during a period of probation in a continuing appointment will have their continuing appointment confirmed from the date of effect of the promotion. 

Yes. You may also refer to the Relative to Opportunity guidelines within the Applicant Guide document  to guide you on presenting any impact to your career due to family responsibilities. 

Your supervisor may be a Member of the Promotion Committee; however, they are required to disclose any supervisory relationships with applicants. The Chair may require that they are recused from consideration of your application and step out of the room when your application is being considered. 

The university will seek external assessor report for applications to Level D and Level E. 

: No. Assessor reports are confidential to the Promotions Committee and are not provided to the applicant. Assessor reports seek an independent assessment of the academic achievements outlined in a promotion application, and context around any discipline norms which may be important for the Committee to understand.

As part of the application process, applicants have the ability to identify up to two people who they do not wish to be contacted as an assessor, for reasons such as  potential conflicts of interest.

Yes. Promotion applies to the person, however, the committee may seek evidence in the case for application across all positions if they are sufficiently different. Please seek guidance from your People and Culture Business Partner if this applies to you. 

The University has a new Equivalence of Academic Staff Qualifications Policy [coming soon]. Please review this policy and its associated procedure to determine if you are eligible to submit a case for qualification equivalency.

Yes, however, the outputs in all academic roles must meet the academic profile for the level you are promoted to. 

Appeals are permitted under two specific circumstances as detailed in the Enterprise Agreement, these being if there is evidence there was:

• A serious procedural defect in the promotion assessment process, or
• Discrimination against the applicant (as defined under the Equal Opportunity policy).

There is no waiting period before you reapply. However, you are encouraged to seek feedback to understand the strength of the application and your readiness for promotion. In some cases, waiting another year may give an opportunity to provide additional evidence of sustained performance and an upward trajectory that may strengthen the case. 

There will be a focus on the achievements over the previous three years, however all academic achievements are valid. A significant achievement a few years earlier may be a strong inclusion in your case, particularly if it helps to demonstrate sustained performance with an upward trajectory.

No, the application process cut off times are to allow for the administration and processing of applications, and time for committee members to read every application prior to the committee meeting. Late applications cause an impact to key parts of the academic promotions processing and may also create equity issues between candidates. 

If there are any technical issues with submission, there are people around who can provide support to you. 

It is expected that you will have had an ongoing dialogue with your supervisor regarding your career goals and working through growing your capability and academic profile during your performance reviews. Speaking with your supervisor or a senior academic mentor is always a helpful first step. The ACF Hub will also have a range of resources available for you to self-assess your readiness.

Within two weeks following the academic promotion committee meetings, you will be notified in writing of the outcome of your application. Feedback will be made available to applicants in writing.