Workplace safety inspections

Policies and Procedures

FlinSafe is the Work Health and Safety reporting and data management system used by Flinders University. Inspections are completed through the FlinSafe / Field Trips Portal via Okta (using a mobile device or computer). The inspection guide provides a step by step process on creating an inspection in FlinSafe.

Workplace safety inspections are planned and systematic physical inspections of the workplace to

identify and monitor workplace hazards
identify changes to work areas which may pose new risks
monitor effectiveness of previous corrective actions, and
monitor that safety standards are being maintained.

University workplace inspections are required across the University campus to periodically check rooms and spaces to ensure hazards are identified and are subsequently addressed.

Workplace safety inspection may also occur due to change of equipment, work area layout, if a new work area is commissioned or if requested by a supervisor, manager or health and safety representative.

Workplace inspections need to occur regularly and the frequency they need to be conducted will vary according to the type of work area with specific details found in the Workplace Safety Inspection Procedures.

Checklists

Staff should complete workplace safety inspections using the FlinSafe / Field Trips Portal via Okta (using a mobile device or computer). The inspection guide provides a step by step process on creating an inspection in FlinSafe.

Manual workplace inspection checklist templates are also provided below:

Common areas / Office spaces inspection checklist

Laboratory inspection checklist

Workshop inspection checklist

I have done an inspection, what next?

Any hazards identified throughout the inspection should have corrective actions assigned to an appropriate person and the hazard entered onto ServiceOne (infrastructure and general maintenance) or FlinSafe for other identified corrective actions for safety hazards. Documenting ServiceOne request numbers and corrective actions on the FlinSafe inspection checklist should occur to facilitate follow up to any actions. The inspection team should follow up with a review to see whether the corrective actions have commenced or are completed.

For more information see the Work Health and Safety Risk Management Procedures.