Flinders University employs casual staff in a variety of roles across the University.
Casual employees do not have regular or systematic hours of work or should not have an expectation of continuing work. A typical casual employee is employed on an hourly basis when the need arises.
Casual academics may be engaged to lecture, facilitate tutorials, demonstrate in practical classes, mark assignments, or assist in the preparation of teaching materials and organisation of classes.
Casual Academic engagements are initiated through Service One after the supervisor obtains approval from their college/portfolio. Payments for Casual Academics are processed using the Casual Academic Scheduling and Payment (CASP) system. For further details, please click here.
It is important to note that this process does not apply to Casual Academics under the Australia Awards program. Engagement for Australia Awards Casual Academics is managed through the Casual Academic Australia Award Employment form, with payments processed via a paper claim form.
Please select a Casual Academic cohort below to access tailored information about engagement and payment processes.
There are four engagement types:
The payment and scheduling process for Casual Academic Teachers is managed in the CASP system. For more information click here.
The information below covers the engagement and payment process for:
There are four engagement types:
The timesheets and payment for these Casual Academics is managed in the CASP system. For more information click here.
Engagement of Casual Academic – Australia Awards is initiated by the Casual Engagement Form Australia Awards Scholarship. The payment of this cohort is managed via a separate Claim for Payment form. For more information, click here.
Supervisors can make individual requests to cease their casual team member’s job by an email request to employment@flinders.edu.au. In circumstances where the casual has been actively engaged and will have their contract ceased, it is the responsibility of the supervisor to make the casual aware the engagement will cease and the reasons for this prior to seeking to have Employment Services end them on the system. Any queries related to advising a casual employee should be directed to the local P&C team for the college or Portfolio in the first instance.
Casual Academic staff are removed from the University’s HR system (Workday) after 12 months of inactivity. Inactivity is identified by the absence of any timesheet submitted or paid by the University during a 12-month period. At this time, they will also lose their IT access (FAN, email and other IT resources). Supervisors will receive an email and Workday notification informing them that their team member’s job has been ended.
If the employee has work scheduled within an upcoming 3-month period and you require their employment to be continued, the ERO, Supervisor or P&C Business Partnering team must send an email to employment@flinders.edu.au. This must be actioned within 2 weeks of the casual being ended.
If the employee is returning to work after this 2 week period please initiate an ‘Engage a casual worker’ Service One request.
Casual professionals may be engaged in clerical, administrative, financial, research, technical or IT roles.
To initiate the engagement of a casual professional, the supervisor or delegate must submit an ‘Engage Casual Worker’ request in Service One. Please note this is after the supervisor has obtained approval from their college.
If you want to hire a casual but don’t know who has applied to the Casual Register, please contact P&C Recruitment via recruitment@flinders.edu.au. P&C Recruitment will be able to send via email casual candidate details which can be used to select a suitable casual professional.
Casual professional staff must use Workday to enter their timesheets for supervisor approval.
Refer to the Workday guides for further instructions.
Supervisors can cease their team member’s job in Workday. Click here to view the user guide.
P&C will cease any Casual Professional job that has been inactive for 6 months. Inactivity is identified by the absence of any timesheet submitted or paid by the University during a 6 month period. At this time, they will lose their IT access (FAN, email and other IT resources). Supervisors will receive an email and Workday notification informing them that their team member’s job has been ended.
If the casual has work scheduled within 3 months the supervisor should email employment@flinders.edu.au within 2 weeks of the cease date confirming this and the casual will be reinstated. If your team member is returning to work after this 3-month period, you will need to action an ‘Engage a casual worker’ Service One request.
As per Flinders University’s Recruitment Procedures employees may be required to obtain child-related employment screening and/or a National Police Clearance (NPC) as part of pre-employment conditions. To learn more click here.
All staff are required to undertake general and site / work-specific WHS induction. Supervisors are responsible for ensuring that new staff receive the mandatory WHS induction and training on their first day at work.
Please ensure your casual staff member is aware of the University's expectations around conflict of interest.
Contact People and Culture Client Services.
Sturt Rd, Bedford Park
South Australia 5042
CRICOS Provider: 00114A TEQSA Provider ID: PRV12097 TEQSA category: Australian University
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