Casual staff

Flinders University employs casual staff in a variety of roles across the University. Casual employees do not have regular or systematic hours of work or should not have an expectation of continuing work. A typical casual employee is employed on an hourly basis when the need arises.

Related links

Employment screening

Casual Academics

Casual academics may be engaged to lecture, facilitate tutorials, demonstrate in practical classes, mark assignments, or assist in the preparation of teaching materials and organisation of classes.

Casual Management - Engagement

Casual Academic - Teaching

Engagement of Casual Academic – Teaching is initiated on Service One. Please note this is after the supervisor has obtained approval from their college.

There are four engagement types.

Direct appointment – where there is a new casual candidate that was referred for the job. Click here to review the engagement process.
Existing application – where the casual candidate has an existing application in one of the public casual academic registers in Job@Flinders. Click here to review the engagement process.
Existing employee – where the casual candidate works for another college under any contract type. Click here to review the engagement process.
Former employee – where the casual candidate was employed within the last 12 months. Click here to review the engagement process.

The payment and scheduling process for Casual Academic - Teaching is managed in the CASP app. For more information click here.

Casual Academic – Portfolios

Engagement of Casual Academic – Portfolios is initiated by the Casual Academic Engagement form. The payment for this cohort is managed via the Employee Self Service (ESS) application. For more information, click here.

Casual Academic – Sleep Centre

Engagement of Casual Academic – Sleep Centre is initiated by the Casual Academic Engagement form. The payment for this cohort is managed in ESS. For more information, click here.

Casual Academic – Yungkurrinthi

Engagement of Casual Academic – Yungkurrinthi is initiated by the Casual Academic Engagement form. The payment for this cohort is managed via the Employee Self Service (ESS) application. For more information, click here.

Casual Academic – Research

Engagement of Casual Academic – Research is initiated by the Casual Academic Engagement form. The payment for this cohort is managed with timesheets. For more information, click here.

Casual Academic – Australia Awards

Engagement of Casual Academic – Australia Awards is initiated by the Casual Engagement Form Australia Awards Scholarship. The payment of this cohort is managed via a separate Claim for Payment form. For more information, click here.

Casual Management - Ceasing Engagement

Supervisors can make individual requests to cease their casual team member’s job by an email request to employment@flinders.edu.au. In circumstances where the casual has been actively engaged and will have their contract ceased, it is the responsibility of the supervisor to make the casual aware the engagement will cease and the reasons for this prior to seeking to have Employment Services end them on the system. Any queries related to advising a casual employee should be directed to the local P&C team for the college or Portfolio in the first instance.

Casual Academic staff are removed from the University’s HR system (Workday) after 12 months of inactivity. Inactivity is identified by the absence of any timesheet submitted or paid by the University during a 12-month period. At this time, they will also lose their IT access (FAN, email and other IT resources). Supervisors will receive an email and Workday notification informing them that their team member’s job has been ended.

If the employee has work scheduled within an upcoming 3-month period and you require their employment to be continued, the ERO, Supervisor or P&C Business Partnering team must send an email to employment@flinders.edu.au. This must be actioned within 2 weeks of the casual being ended.

If the employee is returning to work after this 2 week period please initiate an ‘Engage a casual worker’ Service One request.

Pay deadlines

Flinders University Enterprise Agreement 2023 to 2026

Service One login

Salary rates

CASP support

Casual Professionals

Casual professionals may be engaged in clerical, administrative, financial, research, technical or IT roles.

Engagement process

To initiate the engagement of a casual professional, the supervisor or delegate must submit an ‘Engage Casual Worker’ request in Service One. Please note this is after the supervisor has obtained approval from their college.

If you want to hire a casual but don’t know who has applied to the Casual Register, please contact P&C Recruitment via recruitment@flinders.edu.au. P&C Recruitment will be able to send via email casual candidate details which can be used to select a suitable casual professional.

Payment

Casual professional staff must use Workday to enter their timesheets for supervisor approval.

Refer to the Workday guides for further instructions.

Casual Management - Ceasing Engagement

Supervisors can cease their team member’s job in Workday. Click here to view the user guide.

P&C will cease any Casual Professional job that has been inactive for 6 months. Inactivity is identified by the absence of any timesheet submitted or paid by the University during a 6 month period. At this time, they will lose their IT access (FAN, email and other IT resources). Supervisors will receive an email and Workday notification informing them that their team member’s job has been ended.

If the casual has work scheduled within 3 months the supervisor should email employment@flinders.edu.au within 2 weeks of the cease date confirming this and the casual will be reinstated. If your team member is returning to work after this 3-month period, you will need to action an ‘Engage a casual worker’ Service One request.