Casual Academic Integrated End-End Process Project

• Mark Schultz, Director, People and Culture
• Michelle Gill,Associate Director, People and Culture Business Partnering
• Luke Havelberg, CIO, Information and Digital Services
• Chris Hutton, Associate Director, Portfolios Engagement & Success, Information and Digital Services
• Annika Danielsson, Director, Student Administration Services
• Jayanthi Jayakaran, Dean (People and Resources) College of Medicine and Public Health
• Lucy Lewis, Dean (People and Resources) College of Nursing and Health Sciences
• Mark Clayton, Director, College Services, Education, Psychology and Social Work

The Terms of Reference govern the purpose, membership, responsibilities, and operating procedures for the committee.

• To contribute time, expertise, experience and leadership to progress the approved program of work
• Ensuring timelines and project outcomes are met
• Represent their College / Portfolio at the Working Group. To seek input and provide updates to peers, and champion the project aims in your College / Portfolio
• Analyse the findings of the project team, prioritise improvement opportunities and provide insights to the Steering Committee
• Co-design new business processes, including roles and responsibilities, for review and endorsement by the Steering Committee
• Assist in implementing the change management plan by being change ambassadors in their College / Portfolio

• Michelle Gill, (Working Group Lead) Associate Director, Business Partnering, People and Culture
• Vipul Pare, Associate Professor, CBGL
• Helen Scharpf, Executive Officer, CEPSW
• Werner Botha, Senior Lecturer, CHASS
• Pauline Hill, Associate Professor, CNHS
• Megan Ottewell, Education Resources Officer, CSE
• Nicole Sferruzzi, Senior Manager Student Administration Services (SAS)
• Cheree Metcalfe, Education Resources Officer, CMPH Student Administration Services (SAS)
• Kelvin McCarthy, IDS Platforms Lead, Human Resources Management
• Gayle Portlock, Manager, Payroll
• Jacqui Troath, College Manager, Student Administration Services
• Jasmine Malhotra, Project Manager, IDS
• Michelle Clinton, Training and Knowledge Management Coordinator

Casual Academic Scheduling & Payments (CASP) went live on 23 September 2022. The new system will be introduced in stages with go live on 23 September 2022 being the first stage.

More functionality will be introduced in CASP as required.

Casual Academic Scheduling & Payments (CASP) is available through your Flinders University Okta Dashboard. 

Please note those required to undertake actions in CASP will have automatic access granted (other may be given access if required). For more information see FAQ How do I get access to CASP.

Existing staff 

Automatic access has been granted for involved staff in stage 1, this includes:

• Education Resources Officers
• Casual Academics 
• Topic Coordinators 
• Deans, People and Resources

Casual Academic Scheduling & Payments (CASP) can be found through your Flinders University Okta Dashboard.

Staff with a secondary position as a Casual Academic will need to raise a Service One request for access to be granted.

New staff 

Casual Academics new to the university will automatically have CASP add to their Flinders University Okta Dashboard upon completion of all tasks, including supervisor tasks, in Workday.

For requests for access or any queries, please raise a Service One request to CASP support and the support team will respond to you.

For stage 1, the following roles will have access to Casual Academic Scheduling & Payments (CASP):

• Education Resources Officers
• Casual Academics 
• Topic Coordinators 
• Deans, People and Resources 

For more information on key tasks each role will be required to action in CASP, see FAQ Who is involved in the new process.

Casual Academic Scheduling & Payments (CASP) will go live in stages, with the first stage going live in September 2022.

In the stage 1, the following steps in the new system will go live:

1. Education Resource Officers will create work schedules for casual academics in CASP.
2. Casual academics will receive their work schedule via email (to accept or decline) in CASP.
3. Casual academics will be paid as per current processes (based on their work schedule) via CASP.
4. Education Resource Officers will enter any schedule variations (where required) in CASP.

Click on What’s changing for a snapshot of the roles and functions involved.

FlindersPro is no longer in use for the management of Casual Academic Scheduling and Payments. 

A new and improved system, Casual Academic Scheduling & Payments (CASP), has been developed to manage scheduling and payment of Casual Academics moving forward. 

This system will be introduced in stages, with the first stage going live on 23 September 2022. Click on What’s changing for a snapshot of the roles and functions involved in stage 1.

For Casual Academics, please use CASP to accept and view your offers and schedules. All schedules from FlindersPro have been migrated into CASP. 

Who to contact:

1. For enquires surrounding past scheduled activities, please contact your Education Resources Officer.
2. For payslip enquires please email payroll@flinders.edu.au 
3. For any other enquiries or request for support please raise a Service One request to CASP support.

Casual Academic Scheduling and Payments (CASP) will replace FlindersPro and cover the schedule to payment process for Casual Academics. This includes any variations for past, present, or future activities.  

This system will be introduced in stages, with the first stage going live on 23 September 2022. Click on What’s changing for a snapshot of the roles and functions involved. 

More functionality will be introduced in CASP as required. 

Casual academics will continue to be paid as per current processes (based on your work schedule) and variations will be made where required. The key change is Casual Academic pay will now be processed from CASP opposed to FlindersPro. 

For any variation queries, please contact your Topic Coordinators (for CHASS, CMPH, CNHS, CSE) or Teaching Program Director (for EPSW/BGL). Only College Education Resources Officers are able to enter in variations to CASP.

For information on pay periods for Casual Academics, please see pay deadlines webpage. 

For pay or payslip enquires please email payroll@flinders.edu.au.

There are dedicated support people and processes in place to help all those involved in this change.

If you require assistance or have a query, please raise a Service One request to CASP support.

Please refer to and follow the Offer to Work guide.

The Offer to Work guide will assist in all aspects of the offer to work process, including how it works, what screens mean and how to decline an offer to work.

For any questions or requests for support, please raise a Service One request to CASP support.

Notes:

• If you are unable to accept your offer to work in full as a Casual Academic, please reach out to your Topic Coordinator in the first instance to discuss the reasoning.
• If a schedule change is required, your Topic Coordinator will liaise with their Education Resources Officer to make the changes and send a new offer out.

For questions or support:

There are dedicated support people and processes in place to help all those involved in this change.

If you experience a system issue, need support, or have a question, please raise a Service One request to CASP support.

For variation queries or requests:

Please see your Topic Coordinators (for CHASS, CMPH, CNHS, CSE) or Teaching Program Director (for EPSW/BGL) for offers to work and variation queries.

Your Topic Coordinators or Teaching Program Directors will then ask the Education Resources Officer to make any changes required in CASP.

As per our Enterprise Agreement the descriptors for Casual Academic staff show what is paid for each activity can be found in Schedule 5 “Rates and Descriptors for Casual Academic Staff”.