You should declare conflicts to your supervisor using the University’s Conflict of Interest registration form
If you do not access to the form (or access is highly impractical), you may, by agreement with your supervisor, make a declaration by email or other written form.
If you are unsure if a particular situation, circumstance or relationship creates a conflict of interest, or a perception of a conflict, you should err on the side of caution and make a declaration to your supervisor.
Supervisors must respect the confidentiality of staff declaring a conflict of interest in cases where the declaration is of a personal or sensitive nature.
If the declaration only relates to a committee process, the committee minutes or notes are a sufficient record.
You need to make a declaration via the form if the conflict is relevant to your employment at the University more generally.
The registration form provides a means for supervisors to respond to your proposed strategy for managing the conflict.