Employees and students can submit a request for funds in advance of a purchase if required. Employees can submit their request through ServiceOne Employee advance OR Reconcile an advance. Students will need to complete a Non-employee advance requisition form and submit to the relevant College Finance Team for review.
Advances cannot be outstanding for longer than 3 months, and all advance funds will need to be reconciled within 14 days of the advance’s end date. Advances can be reconciled in the same way they are applied for, either through Service One for employees or by submitting an Acquittal of Advance form to their College Finance Team for students.
Supporting documentation will need to be kept and submitted along with the reconciliation (e.g., receipts of purchases, records of participant payments etc.).