The Events and Engagement team works to ensure that Flinders' research, achievements and brand is showcased at the highest calibre; and that the entire Flinders community which is made up of current and future students, researchers, partners, stakeholders and all other guests attending Flinders events enjoy experiences that enhance Flinders' FEARLESS reputation.
In partnership with Colleges and Portfolios, the Events and External Engagement team may be able to assist in making your event a success by providing:
When should I contact the Events and Engagement team?
The Events Team prioritises events which:
The level of event support provided is determined by an event tier categorisation system which is relative to the scale and profile of the event. Please refer to the below for tier categorisation information and recommended timeframes.
See the EVENT TIER CATEGORISATION document for further information about the levels of support and services available from the Events Team.
For Tier 1 events - Please request support 10-12 weeks before the event.
For Tier 2 events - Please request support 6-8 weeks before the event.
For Tier 3 events - Please download the EVENT CHECKLIST and request guidance 2-4 weeks before the event.
To request event support and guidance, please complete the EVENT SUPPORT FORM.
Please feel free to contact firstname.lastname@example.org with any additional questions.
Who to contact?
Event Support - If you need advice or assistance with your upcoming event, please complete the event support form or contact email@example.com
VIPs and Protocol - If you need advice or assistance with VIP engagement and protocol, please click here for guidance or please fill out this form for support. For any questions please contact firstname.lastname@example.org.
IT Support - If you need IT support for your conference or event – including conference wifi access, recording/live streaming and training on AV equipment, please submit a Service One request
Venues - If you need help booking and modifying a venue contact PFD
Event Safety - If you need help with event safety, including the latest COVID-19 considerations, contact WHS
Try to reduce this to one statement, e.g. ‘launch new centre and raise the profile of biotechnology research’.
Some issues to consider when drafting a budget for the event include the costs of:
Consider whether the proposed venue is appropriate to the objectives of the event in terms of:
The online Events Management System is both a promotional tool that is available for use for all Flinders events via the Flinders website and an automated system for managing RSVPs and guest lists.
OCME provides user support and oversees promotion of events promoted through this system.
OCME can help with contact details for alumni as well as guest list and name tag templates. Note that a guest list template is required for importing guest lists to the online Events Management System.
OCME can assist you to create invitations and promotional materials that adhere to Flinders brand and visual identity standards and are produced to a high professional standard.
We’ve also created some branded promotional materials including:
Some advertising and/or media coverage may be warranted in the case of high profile events such as public lectures and these can be arranged through the OCME Office.
Refer to the social media page for details on making your event social media friendly
If you need further information or assistance, contact the Events Team.
For enquiries regarding Graduation please contact Graduation Services.
For enquiries regarding Orientation Week or Open Day please contact the Student Recruitment.
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