
  • flinders.edu.au
  • Staff
  • Students
  • Library
Flinders University Logo Flinders University Logo
  • Employee resources

    Benefits and pay

    • Benefits and pay overview
    • Getting paid
    • Leave
    • Superannuation
    • Employee health plan
    • Employee assistance program
    • Staff discounts and offers
    • P&C forms, documents and guides

    Working at Flinders

    • Working at Flinders overview
    • Information for new staff
    • All job vacancies
    • Internal job vacancies
    • Enterprise agreement
    • Equal opportunity and diversity
    • Racial discrimination
    • Performance reviews

    Professional Development

    • Professional development overview
    • Academic promotion

    Manager & supervisor resources

    • Manager & Supervisor resources overview
    • Supervisor reference manual
    • Induction checklist
    • Inducting new staff
    Workday
    iEnrol login
  • Workplace support

    Doing your job

    • Digital services
    • Travel
    • Work health and safety
    • Finance and Procurement Services
    • Handling student complaints
    • Policy library
    • Risk management
    • Foreign Interactions

    Everyday needs

    • Searchable list of everyday topics
    • Room bookings
    • Flinders Press (Printing and copying services)
    • Flinders Print (staff printing)
    • Corporate Word and Powerpoint templates
    • Guide to updating your staff profile

    Your campus

    • Parking on campus (Bedford Park)
    • Parking and transport (Tonsley)
    • Building work - current projects and campus works
    • Virtual Business Blue and Guest parking permits
    • Campuses and floor plans

    Contractors

    • Contractors at Flinders
    • Information for contractors and subcontractors
    • Contractor safety
    • Permits and permission to proceed
    • Engaging a contractor
    Service One
    Okta
    vPermit
    FlinSafe
  • Teaching and research resources

    Teaching resources

    • Learning and teaching
    • Timetables
    • Academic integrity

    Research resources

    • Research support
    • Research contracts
    • Research integrity, ethics and compliance
    • Researcher training, development and communications
    • Research analytics and reporting
    • Research partnerships and commercialisation

    Funding opportunities

    • Funding opportunities overview
    • Philanthropic funding
    • Research grants and tenders
    • Teaching and learning awards
    Student Two Web
    Research Now login
  • Colleges and services

    Colleges

    • College of Business, Government and Law
    • College of Education, Psychology and Social Work
    • College of Humanities, Arts and Social Sciences
    • College of Medicine and Public Health
    • College of Nursing and Health Sciences
    • College of Science and Engineering

    Professional Services

    • Centre for Innovation in Learning and Teaching
    • Finance and Procurement Services
    • Flinders International Services
    • Governance, Legal and Risk
    • Information and Digital Services
    • Office of Communication, Marketing and Engagement
    • Office of Graduate Research
    • Office of Indigenous Strategy and Engagement
    • People and Culture
    • Property, Facilities and Development
    • Research Development and Support
    • Student Administration Services
    • Student Experience
    • Student Recruitment
    Service One
    Staff directory
  • flinders.edu.au
  • Staff
  • Students
  • Library
  • You have no saved courses.

    Continue to explore your course options.

     
    Explore our courses

    Your saved courses

    {{{courseName}}}
    mail_outline
    delete
    View all saved courses
  • Quick links 
    • Staff directory
    • Workday
    • Service One
    • Flinders dashboard (Okta)
    • Calendar
    • Semester dates
    • Bedford Park campus map
    • Parking
    • Policy library
    • Shop Flinders merchandise

 

Working with the Events and External Engagement team

Workplace support Services & topics Working with the Events and External Engagement team

The Events and Engagement team works to ensure that Flinders' research, achievements and brand is showcased at the highest calibre; and that the entire Flinders community which is made up of current and future students, researchers, partners, stakeholders and all other guests attending Flinders events enjoy experiences that enhance Flinders' FEARLESS reputation.

In partnership with Colleges and Portfolios, the Events and External Engagement team may be able to assist in making your event a success by providing:

  • Advice on venues both on and off campus
  • Advice on catering, appropriate decorations, and alcohol licensing
  • Guest list templates and recommendations (including alumni, donors, corporate partners, Government, Members of Parliament and VIPs)
  • Access to online event management systems to manage attendance, registration, and event promotion
  • Protocol guidance
  • RSVP and ticket sales management
  • Support in producing invitations, promotional materials, nametags, with appropriate Flinders branding
  • Flinders branded banners, lectern posters and tablecloths
  • Corporate publications such as Encounter, Brave Minds

When should I contact the Events and Engagement team?

The Events Team prioritises events which:

  • Have a university-wide impact
  • Have touch points with industry and/or Government or Members of Parliament
  • Are recruitment or revenue focused
  • Drivers of brand/reputation awareness 

The level of event support provided is determined by an event tier categorisation system which is relative to the scale and profile of the event. Please refer to the below for tier categorisation information and recommended timeframes. 

See the EVENT TIER CATEGORISATION document for further information about the levels of support and services available from the Events Team.

For Tier 1 events - Please request support 10-12 weeks before the event. 

For Tier 2 events - Please request support 6-8 weeks before the event. 

For Tier 3 events - Please download the EVENT CHECKLIST and request guidance 2-4 weeks before the event. 

To request event support and guidance, please complete the EVENT SUPPORT FORM. 

Please feel free to contact events@flinders.edu.au with any additional questions.

 

Who to contact?

Event Support - If you need advice or assistance with your upcoming event, please complete the event support form or contact events@flinders.edu.au

VIPs and Protocol - If you need advice or assistance with VIP engagement and protocol, please click here for guidance or please fill out this form for support. For any questions please contact protocol@flinders.edu.au. 

IT Support - If you need IT support for your conference or event – including conference wifi access, recording/live streaming and training on AV equipment, please  submit a Service One request

Venues - If you need help booking and modifying a venue contact PFD

Event Safety - If you need help with event safety, including the latest COVID-19 considerations, contact WHS

Useful links

     Event bookings and venues  Request Event Support  Download Event Checklist  Submit an event to the online events calendar  Help with room setup  Liquor permit  Flyer templates and promotional stationery  Events website  WHS event safety and checklists  IT support for a conference or event  How to make your event social media friendly

Checklist

Event objective
  • What is the purpose of your event?
  • What do you hope to achieve by hosting the event?

Try to reduce this to one statement, e.g. ‘launch new centre and raise the profile of biotechnology research’.

Budget
  • How much has been allocated to the proposed event?
  • Which faculty, school, centre or department has allocated funds for the proposed event?

Some issues to consider when drafting a budget for the event include the costs of:

  • venue hire
  • catering
  • printing and merchandise
  • staffing and security
Venue

Consider whether the proposed venue is appropriate to the objectives of the event in terms of:

  • Capacity and flexibility - how well does the venue match with your proposed number of guests? Can the venue accommodate larger or smaller numbers of guests should the event numbers change?
  • Availability - is the venue available on your proposed date/s?
  • Accessibility - is the venue easy to reach by the usual means of transport of your guests? Are there any special accessibility needs and can the venue accommodate these?
  • Manageability – is the venue outdoors or indoors or both? What are the proposed arrangements for setting and packing up? Is there a contingency plan for wet or hot weather and the associated safety issues and equipment needs (e.g. non-slip mats for wet floors, shade etc).
  • Brand - is the venue consistent with Flinders standard of excellence?
Online events management system
  • Do you require the use of the online Events Management System?

The online Events Management System is both a promotional tool that is available for use for all Flinders events via the Flinders website and an automated system for managing RSVPs and guest lists.

OCME provides user support and oversees promotion of events promoted through this system.

Guests
  • Have you defined a guest list?
  • Do you have a database of names and contact details, including email addresses?
  • Will you be requiring name tags and place cards?
  • How do you propose to manage guest attendance registration?

OCME can help with contact details for alumni as well as guest list and name tag templates. Note that a guest list template is required for importing guest lists to the online Events Management System. 

Invitation and promotion

OCME can assist you to create invitations and promotional materials that adhere to Flinders brand and visual identity standards and are produced to a high professional standard.

We’ve also created some branded promotional materials including:

  • invitation covers, presentation folders and other promotional stationery (available on the Flinders Press website)
  • flyer templates for print and online use (also available on the Flinders Press website)
  • merchandise and gifts

Some advertising and/or media coverage may be warranted in the case of high profile events such as public lectures and these can be arranged through the OCME Office.

Refer to the social media page for details on making your event social media friendly

Presentation and brand
  • Which items of Flinders branded event support equipment are required?
Catering
  • Do you have a preferred caterer or do you require a recommendation? 
  • Does your venue have a preferred caterer?
AV support
  • Which specific audio visual equipment is required for the event?
  • Are recordings or live streaming indicated for the event?
  • Have you contacted AV Support for a booking?
  • Is the venue set up for use of the equipment?

Need help?

If you need further information or assistance, contact the Events Team. 

For enquiries regarding Graduation please contact Graduation Services.

For enquiries regarding Orientation Week or Open Day please contact the Student Recruitment.

Flinders University Logo

Sturt Rd, Bedford Park
South Australia 5042

  • Glossary of terms and abbreviations
  • Current students
  • Staff directory
  • Flinders website

Follow Flinders

Facebook - Flinders University Twitter - Flinders University YouTube - Flinders University Instagram - Flinders University LinkedIn - Flinders University

Feedback and requests

Disclaimer

Accessibility

Privacy

CRICOS Provider: 00114A      TEQSA Provider ID: PRV12097      TEQSA category: Australian University

Last Updated: 05 Oct 2022
Fearless Logo

This website uses cookies

Flinders University uses cookies to ensure website functionality, personalisation, and for a variety of purposes described in the website privacy statement. For details about these cookies and how to set your cookie preferences, refer to our website privacy statement.

You consent to the use of our cookies if you proceed.

Accept and continue