Preferred suppliers

Existing contracts and preferred suppliers

Flinders University has established contracts with preferred suppliers for a range of categories as follows:

Audio Visual Services provides event staging and audio visual (AV) ordering support at Flinders. There are step-by-step instructions designed to assist Flinders staff who work with event staging and audio visual providers for their event needs.

More helpful information is available on the Audio visual services webpage

Graduation photography and floristry

Photography and floristry services for graduations are provided by GFP Photography. GFP can also supply photography services for other events. To request a quotation please contact GFP via their website using the following links; https://grads.gfp.com.au/

Gift Cards

GiftPay is now the University’s preferred supplier of gift cards. The Flinders University centralised GiftPay online portal is easy to use and has many advantages:

All fees have been removed
The gift cards have Flinders University branding
3.25% in bonus gift card credit is applied to single deposits of $1,000+
Quarterly reporting is provided for greater visibility of spend

A ‘student centred’ approach has been implemented for all gift card credit earned. The funds are being applied to FUSA’s existing process of ‘gift cards for students experiencing financial hardship’. Each single deposit of $1,000 or more, attracts 3.25% of bonus gift card credit. Over $6,000 in bonus gift card credit has already been received.

The process for the GiftPay system is to deposit funds to your nominated ‘Program’ via corporate credit card (preferably), or invoice, then start sending University branded gift cards. Staff members can email gift cards directly to individual students, or via bulk upload. GiftPay treats all data with strict privacy.

Please note that the Flinders University gift card process is still the same. Approval for the purchase of gift cards must be obtained through a Service One request.

To gain access to the Flinders University preferred gift card centralised service, please email procurement@flinders.edu.au so that we can set up your ‘User Access’, your ‘Program’, and the retailers you would like your gift card recipients to choose from.

IT equipment and software

All new computers and tablets must be purchased through IDS as there are preferred supplier agreements in place with Dell and Apple for desktop and laptop computers.

Flinders University provides a range of licensed software for all staff to access on their work computers.

Most software is available on both Windows and Mac OS X and can be installed at any time from the IDS Support Portal on your computer.

JB Hi-Fi

Flinders University has access to JB Hi-Fi’s Solutions online commercial portal. This provides access to ‘commercial customer’ pricing and on-line purchasing rather than a retail environment pricing. The portal will, for most products, provide a discount over the retail pricing. The portal is to be used with your Flinders University Purchasing Card only.

As with all purchasing on behalf of Flinders University, use of the JB Hi-Fi portal should occur in line with Purchase Card Policy, and within local College/Portfolio guidelines. The Portal use is for commercial purposes only and is not for private use. The JB HiFi portal is not exclusive and may not provide the best pricing option in all scenarios, but is provided to provide an appropriate alternative option.

If you do not have an existing account, a new account can be created by emailing: procurement@flinders.edu.au

Creative Services Panel

Flinders University offers a range of marketing and communication services to Portfolios and Colleges to promote degrees, research, services, programs, facilities and events.

Find out more via Creative Services Panel

Printers and multifunction devices

Ricoh Australia Pty Ltd is the University’s preferred supplier of printers and multi-function devices (MFD’s).

There are four models available to replace your existing printers and MFD’s.

For further details and quotations based on the special prices negotiated for our University please contact: computer.purchasing@flinders.edu.au

Promotional merchandise

The University has implemented a supplier panel arrangement with three suppliers:

Should you require Flinders specific branded items then please contact events@flinders.edu.au

Stationery and office supplies

Flinders University stationery and office product supplier is COS.

COS is Australia's largest privately owned office products supplier, 100% family owned & operated Australian business who annually commit 15% of profits to Australian charities through the Lyone foundation.

To obtain access to the COSnet purchase site please email: accounts@flinders.edu.au

If you have any queries relating to existing orders or general enquiries please contact the COS Customer Service Team on 1300 882 244, or email them via: customerservice@cos.net.au

Telecommunications

Optus is the University's preferred mobile service provider.

The Apple iPhone is the University’s recommended mobile device. Quotes for other devices can be obtained and purchased if approved.

All requests for mobile device purchases and mobile voice or data connections will be actioned via the Optus network. If you require an alternate carrier network connection, you will need to provide a valid business case endorsed by your cost centre manager.

Other telecommunications services available include 13/1800 services, NBN connections, mobile broadband, 13/1800 services and Email to SMS.

More helpful information is available on the Mobile phones and services webpage

Travel

In accordance with the Travel Policy all domestic and international travel must be booked through our contracted travel management company. You can book using their online domestic travel booking tool (Serko) or via their call centres.

Phil Hoffmann Corporate Travel

Online Domestic Travel Bookings: Serko

Telephone: (08) 8179 9666
Email: flindersuni@pht.com.au

Airlines

Flinders University has access to a number of airline agreements that offer discounted fares. To access the fares, bookings must be made with Phil Hoffmann Travel, or through Serko. Agreements are in place with:

Qantas (domestic and international)
Virgin Australia (domestic and international)
Singapore Airlines
Qatar
Cathay Pacific
British Airways
Delta Airlines
Air New Zealand
China Southern Air

Hotels

Flinders University has negotiated discounts with a range of hotel chains, as well as discounts for specific hotels. Further information on the available accommodation deals can be found on the Accommodation agreements webpage. All rates are made available when booking through Phil Hoffmann Travel.

More helpful information is available on the Travel webpage