Hardware purchasing

All new computers and tablets must be purchased through IDS as there are preferred supplier agreements in place with Dell and Apple for desktop and laptop computers.

Note: Due to current world issues, some computer components may still be with longer than normal delivery times for hardware purchases. Delivery may be 6 to 8 weeks from when an order is placed.

One computer per staff member is allowed and if there is a requirement for mobility or work from home, then a laptop should be selected.

Dell pricing as from November 2023 has been updated on the below spreadsheets for laptops and desktops.

NOTE : all orders now placed are for 2024 delivery and payment.

Purchase a desktop or laptop

Central Equipment Fund

Purchase tablets and iPads

Purchase a desktop or laptop

Read the computer purchasing guidelines

There is one computer per staff member. If there is a requirement for mobility or work from home, then a laptop should be selected.

Monitors and laptop docking stations are not tied to the associated computer and where applicable can be re-used with a new computer.

All retired computers must be returned to IDS for disposal. This will ensure all data and software is erased and hardware is disposed through an accredited e-waste service.

Request disposal of e-waste.

Select a computer model and complete a quote form

Select a computer from our preferred computer options and download the quote form.

All the base configurations have been designed with more than sufficient computing power to cater for the majority of user’s requirements.

For staff and researchers that have unique computer requirements please engage with IDS by completing a non standard request.

Obtain a quote

You will need a completed pricing spreadsheet for any of the preferred computers (See step 2) or if you are not ordering one of the standard computers you will need to obtain a quote via the online portal - Request a new standard Dell PC/Laptop.

Order your device

Order your device as per below instructions relating to your role and College.

Professional portfolio staff

Professional Portfolio Staff members are able to purchase new and replacement computers via the Central Equipment Fund (CEF).

Log a request for new or replacement staff computer from CEF.

View Central Equipment Fund details and program guidelines.

College staff or College members

Send your quote via email with expenditure approval from an authorised delegate to computer.purchasing@flinders.edu.au.

On receipt of the approval, IDS will place the order of the College's behalf and provide confirmation.

Preferred desktops and laptops

Laptops (Dell)

The below laptops are the University recommended models and cater for a wide range of requirements and users.

Dell pricing as from November 2023 has been updated on the below spreadsheets for laptops and desktops.
NOTE : all orders now placed are for 2024 delivery and payment.

Business standard laptop

The Dell Latitude models are recommended for staff that require mobility for meetings, travel or work at home.

They are:

available in a 14 display
powered by the latest generation of Intel processors
supplied with a minimum 16GB memory and 512GB solid state drives
suitable for use as a primary workstation with the addition of a docking station, capable of supporting dual external monitors, external keyboard and mouse.

Laptop model	Download quote form
Dell Latitude 5440 Business Laptop	Quote form and pricing spreadsheet

The pricing spreadsheet can be used as an official quote. To place an order, download and complete the relevant pricing spreadsheet and then follow the instructions in Step 4.

Dell Ultrabook laptops

The Dell Ultrabook laptops are suitable for staff who require a high level of mobility for meetings, travel or work at home.

They are:

powered by the latest generation of Intel processors
supplied with a minimum 16GB memory and 256GB SSD storage
suitable for use as a primary workstation and with the addition of a docking station are capable of supporting dual external monitors, keyboard and mouse.

Laptop model	Download quote form
Dell Latitude 7320 Detachable 13.3"	Quote form and pricing spreadsheet
Dell Latitude 7340 13.3"	Quote form and pricing spreadsheet
Dell Latitude 7440 14"	Quote form and pricing spreadsheet

The pricing spreadsheet can be used as an official quote. To place an order, download and complete the relevant pricing spreadsheet and then follow the instructions in Step 4.

Desktop (Dell)

The below Dell desktop is the recommended desktop computer.

Dell pricing as from November 2023 has been updated on the below spreadsheets for laptops and desktops.
NOTE : all orders now placed are for 2024 delivery and payment.

Business standard desktop

The Dell OptiPlex Plus Desktop Small Form is a business-class desktop computer recommended for staff and student labs.

It is:

powered by the latest generation of Intel processors
supplied with a minimum 16GB memory and 512GB SSD storage
supports dual monitors
suitable for use as a primary workstation.

Desktop model

Download quote form

Dell OptiPlex Plus Desktop Small Form

- Windows 10 only

Quote form and pricing spreadsheet

The pricing spreadsheet can be used as an official quote. To place an order, download and complete the relevant pricing spreadsheet and then follow the instructions in Step 4.

Apple computers

MacBook and iMac

Apple iMacs and MacBooks are available for staff that have a requirement for Apple products.

Before requesting a Mac, consideration should be given to the applications that will be required. Some software including HP Records Manager, Microsoft Visio and Project are not supported for use on an Apple OS X device.

For other applications please check with the software vendor to determine compatibility with Apple OS X devices.

Get a quote

Purchase tablets and iPads

IDS purchase and support a range of tablet devices.

Apple iPads

For details of available iPad models and pricing please raise a quote request.

Due to variable pricing from Apple, the prices quoted for iPads in the quote request form are indicative only.

Windows Tablet

For information and quotes regarding Windows 10 tablets, including the Dell Latitude 7320 Detachable , or Microsoft Surface Pro please raise a quote request.

Get a quote for an iPad, iPad Pro or Windows tablet

Central Equipment Fund

The Central Equipment Fund (CEF) has been established to manage the desktop and laptop computer fleet for the professional divisions of the University.

Managed by Information and Digital Services (IDS), the CEF is available to all business units in the professional divisions to fund the purchase of new and replacement computers.

Log a request for new or replacement staff computer from CEF, or to get IDS to contact you about replacements.

Program guidelines

There is one (1) computer per Professional Division staff member.
Computers are scheduled for replacement every four (4) years. If a Division seeks an early replacement, IDS will make an assessment based on the requirement of the position, technical aspect and available funds.
As a default the CEF provides Business Standard Computers. Requests for non-standard computers will require justification and support from the staff member’s Manager and will need approval from the Associate Director, Infrastructure Services.
Requests for Business Standard laptops are approved if the Manager can confirm the staff member is part of an on-call roster or are highly mobile within their role.
Requests to change to an alternative device type require justification, the Manager’s support and approval from the Associate Director, Infrastructure Services.
The replacement cycle of monitors and laptop docking stations is not tied to the associated computer. Monitor and laptop docking station lifecycles may be extended as determined by IDS.
Staff in newly created positions may be offered new hardware, or available and appropriate hardware still within its scheduled life.
If a staff member departs and the position is filled by a new appointment, the new staff member will be expected to use the previous staff member’s computer and will receive a replacement when that computer reaches the end of its scheduled life.
Student computers in the Library, Student Hub, Student Centre and Victoria Square are covered by the CEF and are scheduled for replacement every five (5) years. Student computers in other areas, including labs, are not currently covered by the CEF and are the responsibility of the College.
Devices not covered by the CEF will remain the responsibility of Divisions to fund, including additional devices per person, printers, mobile phones, scanners, additional monitors and other accessories.

Exemptions to the program guidelines are at the discretion of the Director, Information & Digital Services, or as delegated.

Need help?

If you need assistance with selecting the best device for you needs, please contact the IDS Service Desk who will help you work out your requirements.

computer_purchasing@flinders.edu.au

08 8201 2345