Hardware purchasing
All new computers and tablets must be purchased through IDS as there are preferred supplier agreements in place with Dell and Apple for desktop and laptop computers.
Note: Due to the current pandemic, a global shortage in computer components is creating longer than normal delivery time frames for all hardware purchases.
Delivery is between 8 and 10 weeks from when an order is placed.
This shortage is expected to remain in place until 2023.
Aug 2022 update: Please note computer orders required for 2022 should be placed by the end of September to allow for deliveries and invoice processing.
One computer per staff member is allowed and if there is a requirement for mobility or work from home, then a laptop should be selected.
Purchase a desktop or laptop
Read the computer purchasing guidelines
There is one computer per staff member. If there is a requirement for mobility or work from home, then a laptop should be selected.
Monitors and laptop docking stations are not tied to the associated computer and where applicable can be re-used with a new computer.
All retired computers must be returned to IDS for disposal. This will ensure all data and software is erased and hardware is disposed through an accredited e-waste service.
Select a computer model and complete a quote form
Select a computer from our preferred computer options and download the quote form.
All the base configurations have been designed with more than sufficient computing power to cater for the majority of user’s requirements.
For staff and researchers that have unique computer requirements please engage with IDS by completing a non standard request.
Obtain a quote
You will need a completed pricing spreadsheet for any of the preferred computers (See step 2) or if you are not ordering one of the standard computers you will need to obtain a quote via the online portal - Request a new standard Dell PC/Laptop.
Order your device
Order your device as per below instructions relating to your role and College.
Professional portfolio staff
Professional Portfolio Staff members are able to purchase new and replacement computers via the Central Equipment Fund (CEF).
Log a request for new or replacement staff computer from CEF.
View Central Equipment Fund details and program guidelines.
College staff or College members
Send your quote via email with expenditure approval from an authorised delegate to computer.purchasing@flinders.edu.au.
On receipt of the approval, IDS will place the order of the College's behalf and provide confirmation.
Preferred desktops and laptops
Laptops (Dell)
The below laptops are the University recommended models and cater for a wide range of requirements and users.
The Dell Latitude models are recommended for staff that require mobility for meetings, travel or work at home.
They are:
- available in a 14 display
- powered by the latest generation of Intel processors
- supplied with a minimum 16GB memory and 512GB solid state drives
- suitable for use as a primary workstation with the addition of a docking station, capable of supporting dual external monitors, external keyboard and mouse.
| Laptop model | Download quote form |
|---|---|
| Latitude 5430 Business Laptop | Quote form and pricing spreadsheet |
The pricing spreadsheet can be used as an official quote. To place an order, download and complete the relevant pricing spreadsheet and then follow the instructions in Step 4.
The Dell Ultrabook laptops are suitable for staff who require a high level of mobility for meetings, travel or work at home.
They are:
- powered by the latest generation of Intel processors
- supplied with a minimum 16GB memory and 256GB SSD storage
- suitable for use as a primary workstation and with the addition of a docking station are capable of supporting dual external monitors, keyboard and mouse.
| Laptop model | Download quote form |
| Dell Latitude 7320 Detachable 13" | Quote form and pricing spreadsheet |
| Dell Latitude 7430 14" | Quote form and pricing spreadsheet |
The pricing spreadsheet can be used as an official quote. To place an order, download and complete the relevant pricing spreadsheet and then follow the instructions in Step 4.
Desktop (Dell)
The below Dell desktop is the recommended desktop computer.
The Dell OptiPlex 7000 desktop is a business class desktop computer recommended for staff and student labs.
It is:
- powered by the latest generation of Intel processors
- supplied with a minimum 16GB memory and 512GB SSD storage
- supports dual monitors
- suitable for use as a primary workstation.
| Desktop model | Download quote form |
Dell OptiPlex 7000 - Windows 10 only |
Quote form and pricing spreadsheet |
The pricing spreadsheet can be used as an official quote. To place an order, download and complete the relevant pricing spreadsheet and then follow the instructions in Step 4.
Apple computers
Apple iMacs and MacBooks are available for staff that have a requirement for Apple products.
Before requesting a Mac, consideration should be given to the applications that will be required. Some software including HP Records Manager, Microsoft Visio and Project are not supported for use on an Apple OS X device.
For other applications please check with the software vendor to determine compatibility with Apple OS X devices.
Purchase tablets and iPads
IDS purchase and support a range of tablet devices.
Apple iPads
For details of available iPad models and pricing please raise a quote request.
Due to variable pricing from Apple, the prices quoted for iPads in the quote request form are indicative only.
Windows Tablet
For information and quotes regarding Windows 10 tablets, including the Dell Latitude 7320 Detachable , or Microsoft Surface Pro please raise a quote request.
Central Equipment Fund
The Central Equipment Fund (CEF) has been established to manage the desktop and laptop computer fleet for the professional divisions of the University.
Managed by Information and Digital Services (IDS), the CEF is available to all business units in the professional divisions to fund the purchase of new and replacement computers.
- There is one (1) computer per Professional Division staff member.
- Computers are scheduled for replacement every four (4) years. If a Division seeks an early replacement, IDS will make an assessment based on the requirement of the position, technical aspect and available funds.
- As a default the CEF provides Business Standard Computers. Requests for non-standard computers will require justification and support from the staff member’s Manager and will need approval from the Associate Director, Infrastructure Services.
- Requests for Business Standard laptops are approved if the Manager can confirm the staff member is part of an on-call roster or are highly mobile within their role.
- Requests to change to an alternative device type require justification, the Manager’s support and approval from the Associate Director, Infrastructure Services.
- The replacement cycle of monitors and laptop docking stations is not tied to the associated computer. Monitor and laptop docking station lifecycles may be extended as determined by IDS.
- Staff in newly created positions may be offered new hardware, or available and appropriate hardware still within its scheduled life.
- If a staff member departs and the position is filled by a new appointment, the new staff member will be expected to use the previous staff member’s computer and will receive a replacement when that computer reaches the end of its scheduled life.
- Student computers in the Library, Student Hub, Student Centre and Victoria Square are covered by the CEF and are scheduled for replacement every five (5) years. Student computers in other areas, including labs, are not currently covered by the CEF and are the responsibility of the College.
- Devices not covered by the CEF will remain the responsibility of Divisions to fund, including additional devices per person, printers, mobile phones, scanners, additional monitors and other accessories.
Exemptions to the program guidelines are at the discretion of the Director, Information & Digital Services, or as delegated.
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