BGL computer purchasing information

The College of Business, Government and Law is committed to ensuring their staff have the required computing and related resources to support them in performing their role and delivering high quality outcomes.  

Staff should have the flexibility to work both on and off campus using a suitable technology and as such the College prefers the provision of mobile devices wherever possible.

The following guidelines have been created to assist in resourcing the required device either for a new staff member or to replace an existing aged/faulty device, ensuring an equitable and consistent approach. Please note that there may be cause for repurposing existing devices that are still in warranty and so not all requests will result in a new device being issued.

If you are experiencing issues with your current device in the first instance please contact the IDS service desk to log a request for assistance in the first instance.

Computer resourcing guidelines

• Flinders University has preferred supplier agreements with Dell and Apple for desktop and laptop computers.
• Dell is the standard laptop provided to all staff.
• Apple devices are treated as an exception and need to be specifically requested by staff and then approved by the Dean (People and Resources) and Director of College Services (DoCS).
• All computers and tablets should be purchased through IDS.
• Purchases must be approved by DoCS prior to raising an order with IDS.
• As a standard, staff are issued one device for their day to day work, either a laptop or desktop.
• As we support mobility, the College prefers Academic staff operate with a laptop, docking station and 2 monitors as their primary setup. 
• To mitigate IT security risks and ensure devices can be adequately supported and perform optimally the recommended replacement cycle for computers at the University is 4 years.

Funding 

• When purchasing a device using other funding sources e.g consulting, internal research funds or research grants please note it is the responsibility of the account owner to ensure there is adequate funds in the account prior to ordering.
• If consultancy funds are being utilised for the purchase of a device please note as per point 1.3 of the University’s Consulting Fund Policies and Procedures the Equipment will be recorded on the University’s Assets Register as the property of the University and will be accounted for in accordance with the Property, Plant and Equipment Assets Policy and Procedures.
• If you are using research or project funding to purchase computer equipment, please ensure this is allowable within the contract.

Asset retirement

• All computers no longer required are to be retired. Such computers must be returned to IDS for disposal and will be collected when a device is replaced. This will ensure all data and software is erased and hardware is disposed through an accredited e-waste service. 
• Staff may apply to purchase the device instead of it being disposed of however please note that approval will only be granted in exceptional circumstances. If the purchase is approved the device will be wiped of all University software and data to meet security and licensing agreements and will no longer be supported by the University.

Staff leaving the University

• When a staff member leaves the University all of the staff members University IT devices (including those purchased with consulting funds) must be returned to IDS.
• Staff may apply to purchase the device instead of it being disposed of however please note that approval will only be granted in exceptional circumstances. If approved the device will be wiped of all University software and data to meet security and licensing agreements and will no longer be supported by the University.