ResearchNow - Ethics & Biosafety: Animal ethics guides

This guide explains how to create an animal ethics project application form using ResearchNow Ethics & Biosafety online system.

An animal ethics project application is required when seeking approval to undertake research work on animals.  Approval from the Animal Welfare Committee (AWC) is required for research projects before commencing any work.  The online system allows you to create your project application form ready for questions to be answered.

Applies to

• Submitting applicants
  
  • Primary applicants
    
  • Co applicants
    
  • Other applicants

Steps

1. Login to ResearchNow Ethics & Biosafety
2. Ensure you are on the Home page, you will see Work Area at the top of this page
3. Select the Create Project tile from the left hand Actions menu
4. A pop-up appears. Type in the Project Title and select the Animal Ethics Application for Biological or Biomedical Projects involving Animals from the drop-down list of available forms
5. Click Create to create and save your project application form

In the ResearchNow Ethics and Biosafety system you can create and submit the required annual and final report/s.

Applies to

• All researchers and applicants

Steps

1. In your work area select the application that the annual or final report relates to
2. Click the Create Sub-form button located on the left-hand side of the screen under Actions
3. Select the Annual and Final Report form from the dropdown list
4. Click Create
5. Click Annual Report/Final Report located in the navigation section
6. Fill out the form, ensuring you answer all applicable questions (please note that in question 2 you must select either Annual or Final Report before proceeding as it dictates the questions you are required to answer)
7. Sign or request signature as appropriate
8. Once signatures have been obtained, click the Submit button located on the left-hand side of the screen under Actions

In the ResearchNow Ethics and Biosafety system you can submit an application to have your project listed on the register of projects not requiring ethics approval.  

Applies to

• All researchers and applicants

Steps

1. In your work area select Create Project
2. Enter the Project Title
3. From the dropdown list select Projects to be Placed on the Register (not requiring full approval)
4. Click Create
5. Your project application will open. In the form navigation section, click on the blue text Projects not requiring full Approval from the AEC
6. Enter all relevant information, ensuring all questions are answered
7. Click Sign
8. Your application has now been submitted and you will be notified in due course of the outcome

In the ResearchNow Ethics and Biosafety system you are able to submit the required UAE (Unexpected Adverse Event) forms.

Applies to

• All researchers and applicants

Steps

1. In your work area, select the application that the UAE relates to
2. Click the Create Sub-Form button located on the left-hand side of the screen under Actions
3. Select the UAE form from the dropdown list
4. A blue box will appear, tick the box confirming that you automatically share the form with the Animal Welfare Officer (AWO)
5. Click Create
6. Click UAE Details
7. Fill out the form, ensuring you answer all applicable questions
8. Sign or request signature as appropriate
9. Click the Submit button located on the left-hand side of the screen under Actions

In the ResearchNow Ethics and Biosafety system you can submit modifications to your approved project using the modification coversheet (see Requesting modifications to a project) and subsequent changes to the original form. 

Applies to

• All researchers and applicants

Steps

1. After submitting the modification coversheet, you will be notified when the corresponding main application form is open for edits
2. You will find these notifications either in your email inbox, or in your Notifications tile located in your work area
3. Click into the link that takes you to the form that has had edits enabled by the Ethics Officer
4. Click View Form
5. Make the necessary changes to the form, as indicated on the submitted coversheet
6. Click Sign or Request signature/s as appropriate
7. Once signatures have been obtained, click the Submit button located on the left-hand side of the screen under Actions

This guide explains how to apply to make modifications to your original project application using ResearchNow Ethics & Biosafety online system.

Modifications are made by submitting a modification coversheet which is a sub form to your main application form.  Once your modification coversheet sub form has been filled in, signed and submitted the Ethics Officer will unlock your main form for you to carry out modifications (see Making modifications).

Note: Projects must be recorded and approved in the ResearchNow Ethics & Biosafety system before modifications can be requested.

Applies to

• All researchers and applicants

Steps

1. Login to ResearchNow Ethics & Biosafety
2. Ensure you are on your Home page; and select the project you would like to modify from your project list
3. Click on the Create Sub-Form button in the Action Menu on the left-hand side
4. A pop-up window will appear, select Modification Coversheet from the list
5. Answer all required questions on the form
6. Ensure that the appropriate signatures are obtained by signing or requesting
7. Once all applicants have signed the form will be auto submitted for you
8. Await notification that the main project form has been unlocked to allow modification

This guide explains how to submit an animal ethics project application form using ResearchNow Ethics & Biosafety online system.

An animal ethics project application is required when seeking approval to undertake research work on animals. Approval from the Animal Welfare Committee (AWC) is required for research projects before commencing any work. The online system allows you to submit your project application form ready for review and approval by the Animal Welfare Committee. (AWC).

Applies to

• Submitting applicants
  
  • Primary applicants
    
  • Co applicants
    
  • Other applicants

Steps

1. Login to ResearchNow Ethics & Biosafety.
2. Ensure you are on the Home page; you will see Work Area at the top of this page.
3. Select the Project application by clicking on the Project Title.
4. The Form questions will appear in the main page area.
5. Select the Initial Questions first.  This question is important as it is where you will select either biomedical or biological, which affects the form questions.
6. Answer ALL questions.  Questions may be answered in any order after Initial Questions.  Clicking Navigate or Next will auto save your answers.
7. If you would like to do a completeness check, then click Completeness Check and a list of all unanswered questions will be shown. Clicking on the unanswered question link will take you directly to that question.
8. If you are the primary applicant sign now.  Please request signatures from ALL applicants listed in the application.
9. If all mandatory questions have not been answered you will be alerted.
10. Once all applicants have signed the application will be auto submitted.