Accepting and managing

Accepting

Research Development and Support (RDS) or the Chief Investigator are contacted with results of grant rounds. If you have received an offer directly, please contact RDS immediately with a copy of the offer so that the process for accepting the offer can begin. While grant offers refer to individual researchers and projects, research funds are legally awarded to the University and grants can only be formally accepted by the delegated authority of the University.

See the ARC or NHMRC webpages for information on the accepting processes for those schemes.

Chief investigator obligations

The funding terms and conditions for your specific grant outline the responsibilities of the funding agency, the University and chief investigators, including details relating to the payment and use of funding, reporting requirements and termination of the grant.

As chief investigator you are responsible for ensuring that research funds are expended in accordance with the terms and conditions of your grant and that all reporting requirements are met.

See the ARC or NHMRC webpages for information on chief investigator obligations for those schemes.

Accessing your funds

RDS is the only source of authorisation for the release of research funds and this will only be given once RDS is satisfied that all internal and external requirements have been met.

Managing your funds

The Grants Finance Office is responsible for the financial administration of all research grants, special purpose funds and consulting funds, including:

Establishing accounts
Loading budgets where applicable
Raising invoices for grant income
Authorising funding for staff appointments
Preparing financial statements
Assisting with policy/ procedure queries
Monitoring overdrawn accounts
Liaison with external funding bodies

Reporting requirements

The reporting requirements for your individual project are outlined in the funding terms and conditions. As chief investigator, you are responsible for ensuring that the reporting requirements for your project are met. In some cases, failure to comply with these reporting requirements may impact your eligibility for future funding, or result in payment of further instalments of any funded project being withheld by the funding agency until the appropriate reports have been received and assessed as satisfactory.

Reporting requirements for your project may include: