FieldMark Flinders University | Field Data Collection App

What is FieldMark?

FieldMark is an open‑source mobile tool designed for structured, offline field data collection. It allows researchers to build custom data‑capture forms tailored to their fieldwork needs and record detailed information, such as sample locations, notes, images and GIS data, even in remote environments without internet access.

FieldMark supports high‑quality, FAIR‑compliant data collection for individuals, teams and large research groups. It offers flexible input types, including free text, dropdowns, controlled vocabularies, GIS points/lines/polygons, and image or file attachments, with metadata designed specifically for research workflows.

All records are stored securely on the device and synchronise automatically when a connection becomes available. Data can be exported in multiple formats (e.g. .csv, .kml .json), with files and images automatically renamed using consistent identifiers, saving time and reducing errors when researchers return from the field.

By enabling reliable, structured and offline‑ready data capture, FieldMark will significantly strengthen field research practices at Flinders and support better data management across the research lifecycle.

Training Resources

User Roles in FieldMark

Role	Capabilities
Team Manager	Create Notebooks Create Templates Add and remove Team Members Enter and edit data
Team Member	Access existing notebook (once added by Team Manager) Enter and edit data

Creating a new Notebook automatically assigns you as the Team Manager. You can then invite Team Members to access the Notebook and collaborate by adding or editing data.

Getting Started in FieldMark

Login to the FieldMark desktop application

You’ll need an internet connection to set up your profile. Once that’s done, you can add data using the offline functionality in the mobile app. To do this, go to your OKTA dashboard to look for the FieldMark tile. If the FieldMark tile isn’t visible, you may need to add the application to your dashboard. To do this, follow the steps below.

i.      Log into your Flinders Okta dashboard.
ii.      Click the Add Apps button on the LHS, typically located on the left hand side panel.
iii.      Search for the application in the App Catalog.
iv.      Once located, Click Add next to the application.
Click on the FieldMark tile.
A Welcome window will appear. Click Continue with Flinders University SSO.
You should now be on the FieldMark dashboard.

Login to the FieldMark phone application

To do this, you need to:

i. Search for the FieldMark app in the App Library (iPhone) or the Google Play Store (Android).

ii. Install the app on your phone.

iii. On the login screen, under ‘Select your server’ click on Fieldmark@Flinders.

iv. Click Sign in.

v. Click Continue with Flinders University SSO.

vi. Enter your FAN and Password.

vii. Insert and Verify your Yubikey (if applicable).

You should now be on the FieldMark app dashboard.

Training Resources

Access practical guides to help field researchers navigate the core features and functionality of FieldMark.

View platform-specific guidance and resources:

Access Flinders FieldMark documentation

FAQ's

Find below our list of resources and guided modules:

Where do I find more information about Flinders data management policies?

We encourage you to visit the Research Data webpage for key information on Flinders’ expectations regarding research data management:

Visit the Research Data webpage

Why should I use these new tools, when I am already using something else for the same purpose?

We recognise that researchers currently use a wide range of tools for notetaking and data capture. However, adopting a unified, enterprise-wide solution brings significant benefits, including consistency across the research community, improved data integrity and streamlined access to information. Centralising research data in a secure electronic repository also strengthens collaboration and supports data sharing, while ensuring robust protection of research progress data - a top priority at Flinders.

Do I have to use RSpace or FieldMark?

You are not required to use RSpace or FieldMark in your research; however, as they are Flinders’ institution‑wide platforms for managing research notes, we encourage you to adopt them to enhance your research practice and support stronger research data management across the University.

Can I invite people outside Flinders to access my RSpace or FieldMark notebooks?

Not at this stage. FieldMark currently doesn’t support invitations to external users. For security reasons, access is only available through Flinders SSO via OKTA, so anyone without a Flinders login can’t be added.

Allowing external collaborators in the future would require a new formal process and governance framework to be put in place.

If external access would be useful for your work, we’d love to hear about it. Understanding who you’d want to collaborate with helps us assess whether this should be explored further. Please send any feedback to researchsupport@flinders.edu.au.

Need further information or help?

For technical assistance, please lodge a ServiceOne request via the pathway shown below:
Home → IT Services → Report an issue → Access & System → University systems or software

On the form, tick University System, then select Other from the drop‑down menu. Please include “FieldMark” in the Short Description so your request is directed to the correct team.

ServiceOne Request