SET report FAQs?

Your online SETs will be automatically generated.

These created surveys will include the standard questions evaluating the topic and the standard questions evaluating the topic coordinator as a lecturer.

It is important that topic coordinators or a representative check survey instruments that are automatically set up. All parameters can be changed if desired.

Changes to a standard SET can include additional questions, adjustment of survey dates and editing teaching staff.

Additional questions can be added by the topic coordinator, or a SET support officer.
Additional teaching staff can be evaluated by adding question sets to existing surveys. Additional question sets will need to be added manually prior to the survey open date. As a topic coordinator you have access to make changes to your SET. Alternatively you can contact set@flinders.edu.au.
Adjustment of survey dates maybe necessary if the default date does not fit in with your teaching. By default, SETs will open in the second to last week of teaching for the standard semester and run for 6 weeks. Non-standard semester availabilities may not fit into these dates and can be adjusted as necessary.

FAQ topics

Accessing SET reports

Accessing reports

When is my report ready?

Topic coordinators receive an email during the week after most SETs have closed informing them results are able to be viewed. All College SET administrators are supplied with a copy of Planning & Analytical Services annual SET plan detailing main tasks and timelines at the beginning of each year.

How do I view my report?

Your report can be viewed after the survey has closed by following the instructions below. Alternatively you can refer to the user guide.

Go to https://set.flinders.edu.au
Select the reports module.
Select the appropriate question set from the drop-down box (i.e. U for Topic evaluation, L for a Lecturer evaluation).
Go to 'refine search' below the report cart and select the 'year + half' and 'availability' from the drop-down boxes.
Click on the title of the report that you wish to view. A window will pop up and allow you to view the report.
In the window that pops up click view comments as PDF to view student comments.

User guide - Viewing a report

Who has access to the reports?

The SET system structure enables topic coordinators, Vice President & Executive Deans and above to have automatic access to reports. That being said, anyone can be manually added to a topic and/or teacher SET report viewing list by the topic coordinator, Planning & Analytical Services or a College SET Administrator.

If access to many reports is required, Planning & Analytical Services can provide a customised report (usually a pivot table) upon request. In addition, SET topic results are available in Flinders Intelligence Portal (FLIP) and can be interrogated by users with author access.

Why can't I view my reports?

PLEASE NOTE some users are having issues viewing reports using the Google Chrome browser. If your report page does not load, you will need to use an alternative browser such as Firefox until this issue is resolved.

There are a number of reasons that you may not be able to view your reports. First of all, you will not be able to view your report for a given survey until the survey has closed. You can check that the survey has closed by following the instructions below.
Alternatively you can refer to the user guide.

Go to https://set.flinders.edu.au
Select the reports module.
Select the appropriate question set from the drop-down box (i.e. U for Topic evaluation, L for a Lecturer evaluation).
Go to 'refine search' below the report cart and select the 'year + half' and 'availability' from the drop-down boxes.
Check to see what is displayed next to the report that you wish to view. If there is a date next to the report title, the survey is still open and the report will be available after the date displayed. If "pending paper" is displayed next to the report, your paper survey forms are currently being processed.

If you cannot see the title of your report or select the appropriate availability in the reports module you may not be on the viewer list for the survey. To check that you are on the viewer list follow the instructions below. Alternatively you can refer to the user guide.

Go to https://set.flinders.edu.au
Select the surveys module.
Using the drop-down boxes, select the topic and availability that you want to check on.
Select the question set that you wish to view by clicking on the survey description for the relevant question set.
Scroll down to the viewer list and check that the appropriate viewers are listed.

User guide - Check report status

User guide - Check viewer list

Is the appropriate Question Set selected?

Your evaluation may have used the F: Flexible or T: Tutor form. By default a topic evaluation will use the U: Topic form and the teacher evaluation will be the L: Lecturer form. However in some circumstances, these other forms can be used for multiple teachers or individualised questions. If you are unable to see a report listed, try changing the question set and often this may bring up the report you are searching for.

Need help?

Queries can be referred to Data and Analytical Services using the email shown.

set@flinders.edu.au

FAQ topics

Accessing reports

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