All Professional Services Affiliation (as defined above) must be recorded in Workday, which is the source system for all types of affiliations.
A staff member’s Professional Services Affiliation should be updated when:
- they commence in a role,
- when they leave a role,
- when the function or activities associated with a role change,
- when the specific colleges or portfolios that the staff member supports changes,
- when the allocation of time across the specific colleges or portfolios that the staff member supports changes.
Note that when the staff member changes their fraction, the affiliation data should not be updated. The affiliation indicates the percentage of the role that is affiliated to each area and all affiliations should add to the total percentage of time that the staff member is providing professionally affiliated support services.
Changes to Professional Services Affiliations are the responsibility of the staff member’s supervisor and should always be discussed between the Service Provider and Service Receiver.
Professional Services Affiliations should be reviewed and updated regularly to reflect the staffing levels providing various professional services support to colleges and portfolios.