College Education Resources Officers are responsible for a number of functions related to the timetable.

Policies and procedures familiarisation

College timetabling staff need to be familiar with the Timetable Principles and Room Booking Principles as well as the University timetable construction timeline and the annual key dates.

Data entry and information management

• Checking the website for regular notifications and circulating information to relevant staff.
• Attending and participating in Communities of Practice meetings and training.
• Planning and preparing for the annual topic availability roll in the Student Management system.
• Collating, coordinating and maintaining comprehensive information from teaching staff in relation to the pedagogical needs of how subjects should be taught (e.g. week pattern, room type, equipment, etc).
• Inputting teaching requirements data, creation of classes and checking the data via Syllabus Plus.
• Identifying where teaching requirements require additional sequencing (e.g. workshop must follow the tutorial by at least one day) and submitting the appropriate form. 
• Assisting with the staff unavailability process.
• Checking the Programs of Study (POS) and clash free pathways and providing feedback to Resources Scheduling Services.
• Ensuring academics/teaching staff are involved in a College and/or discipline wide review of the draft timetable.
• Submitting timetable change requests via the appropriate form to timetabling.services@flinders.edu.au in a timely manner. 

Class registration setup and monitoring

• Planning and configuring Class Registration in Student Management (e.g. reserved places).
• Monitoring class sizes, waitlists (where applicable) and class status in Student Management.
• Monitoring enrolment numbers, requesting additional classes and/or cancel existing classes. 

Liaising between academic teaching staff and the Resources Scheduling Services team

• Ensuring academic/teaching staff are aware of the timetable process and key deadlines.
• Acting as the key point of contact between the College and Disciplines to coordinate all timetable requests from academic/teaching staff.
• Liaising directly with Resources Scheduling Services in relation to timetable changes or general timetable enquiries.
• Advising Resources Scheduling Services if there is an alteration of details for the Timetable Support Staff within a College/Discipline.
• Liaising directly with the relevant academic(s) should Resources Scheduling Services advise of a need to make alterations to times and/or locations for specific classes due to clashes, undersized or oversized classes, or equipment failure.
• Advising academics/teaching staff of the outcome of timetable requests in a timely manner.