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Education resources

Colleges and services Student Administration Services Education resources

The University timetable includes all topics, lectures, workshops, tutorials, practicals and other teaching-related activities over the course of the year.

This page is for education resource support staff to assist in creating the University timetable.

If you are an academic please refer to the timetable page.

2023 timetable

Find information about topics, locations, programs of study, teaching programs and staff to create a customised timetable view via the 2023 timetable viewer.

Information on classes is available via the 2023 Report Manager - Timetabling reports.

2024 timetable

Find information about topics, locations, programs of study, teaching programs and staff to create a customised timetable view via the 2024 timetable viewer.

Information on classes is available via the 2024 Report Manager - Timetabling reports.

 

Need help using the timetable viewer? Refer to the timetable viewer video tutorial and the timetable viewer user guide. 

Quick links

     Room bookings  Policies and guidelines  Flinders and Syllabus teaching weeks 2023  Flinders and Syllabus teaching weeks 2024  Information on timetabling for academics

Forms

     Class changes - no approval required  Class changes - post enrolment - approval required  Topic availability changes - post enrolment / data collection  Special requirements  Staff unavailability

Education Resources Communities of Practice

Education Resources Communities of Practice members represent their College at these meetings. If you are a member, you are responsible for sharing information with your colleagues regarding the business processes and timelines for timetabling at Flinders. 

Timetable coordinator roles and responsibilities keyboard_arrow_up

College Education Resources Officers are responsible for a number of functions related to the timetable.

Policies and procedures familiarisation

College timetabling staff need to be familiar with the Timetable Principles and Room Booking Principles as well as the University timetable construction timeline and the annual key dates.

Data entry and information management

  • Checking the website for regular notifications and circulating information to relevant staff.
  • Attending and participating in Communities of Practice meetings and training.
  • Planning and preparing for the annual topic availability roll in the Student Management system.
  • Collating, coordinating and maintaining comprehensive information from teaching staff in relation to the pedagogical needs of how subjects should be taught (e.g. week pattern, room type, equipment, etc).
  • Inputting teaching requirements data, creation of classes and checking the data via Syllabus Plus.
  • Identifying where teaching requirements require additional sequencing (e.g. workshop must follow the tutorial by at least one day) and submitting the appropriate form. 
  • Assisting with the staff unavailability process.
  • Checking the Programs of Study (POS) and clash free pathways and providing feedback to Resources Scheduling Services.
  • Ensuring academics/teaching staff are involved in a College and/or discipline wide review of the draft timetable.
  • Submitting timetable change requests via the appropriate form to timetabling.services@flinders.edu.au in a timely manner. 

Class registration setup and monitoring

  • Planning and configuring Class Registration in Student Management (e.g. reserved places).
  • Monitoring class sizes, waitlists (where applicable) and class status in Student Management.
  • Monitoring enrolment numbers, requesting additional classes and/or cancel existing classes. 

Liaising between academic teaching staff and the Resources Scheduling Services team

  • Ensuring academic/teaching staff are aware of the timetable process and key deadlines.
  • Acting as the key point of contact between the College and Disciplines to coordinate all timetable requests from academic/teaching staff.
  • Liaising directly with Resources Scheduling Services in relation to timetable changes or general timetable enquiries.
  • Advising Resources Scheduling Services if there is an alteration of details for the Timetable Support Staff within a College/Discipline.
  • Liaising directly with the relevant academic(s) should Resources Scheduling Services advise of a need to make alterations to times and/or locations for specific classes due to clashes, undersized or oversized classes, or equipment failure.
  • Advising academics/teaching staff of the outcome of timetable requests in a timely manner.

Ask for help

Non-teaching room booking enquiries

Refer to the room booking page for further information on booking rooms.

If further assistance is still required, contact Room Bookings.
Email: concierge.services@flinders.edu.au 
Phone 08 7421 9406

 

Buildings and maintenance

If you need help or have questions about maintenance or building-related matters contact:

Property, Facilities and Development
(08) 8201 2733

Request property, facilities and development service (Service One)

Timetabling queries

Colleges Contact details

College of Education, Psychology and Social Work

Leesa Mark
Email: timetabling.services@flinders.edu.au
Phone: 08 7221 8331

College of Medicine and Public Health

Tracy Nicholls
Email: timetabling.services@flinders.edu.au
Phone: 08 7221 8330

College of Nursing and Health Sciences

 

Alex Stewart
Email: timetabling.services@flinders.edu.au
Phone: 08 8201 2492
College of Science and Engineering

Luke Robins

Email: timetabling.services@flinders.edu.au
Phone: 08 7221 8383

College of Humanities, Arts and Social Sciences

College of Business, Government and Law

Alex Stewart
Email: timetabling.services@flinders.edu.au
Phone: 08 8201 2492

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Last Updated: 18 Apr 2024

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