Supervisor Resources

Recruitment Checklist – Explicit details on the various stages of recruitment.
Recruitment Page – Details on recruitment in the manager and supervisors webpage.

The onboarding process is an important first step in an employee’s journey with Flinders University. An effective onboarding process helps to ensure that individuals are given the best opportunity for success in their new role.

The role you play as a supervisor is critical to supporting staff during the onboarding process. Providing the tools and information that establishes a new employee for success provides an excellent basis for their career with the Flinders University.

To support you in your role as a supervisor, the CMPH has prepared and collated a range of information. This information is available through the CMPH intranet page and provides information on an extensive list of topics.

The CMPH has collated relevant information and documents to increase the accessibility for supervisors and new employees. In addition, a Supervisor Checklist has been developed to assist you to understand your responsibilities. The process chart in the Supervisor Checklist provides an easy visual aid to understanding the stages from recruitment through to annual performance reviews.

Supervisors are expected to provide their employees with the required tools, information and support to understand and meet their responsibilities. The CMPH intranet has a section dedicated to New Staff. Supervisors should encourage new starters to access the information available here.

Regular welcome sessions are hosted which provides an excellent networking opportunity for new starters. Supervisors should encourage new starters to promptly register to attend a session through the New Starter section of the CMPH website.

For any additional support to onboard new starters, please do not hesitate to reach out to the relevant business partners for support.

Inducting new staff
Induction checklist (download below)
Welcome email

Local Induction Checklist CMPH

Local Induction Checklist CMPH RRH

Supervisor Resources

Relocation assistance is available for staff members relocating from overseas or from within Australia to Adelaide or another Australian city as specified in the letter of offer. Supervisors should provide this information as early as possible if relocation is known.

Excess Leave

Excess Annual and Long Service Leave

Annual leave
Staff who have accumulated annual leave of more than 294 hours/8 weeks during any 24-month period (pro rata for part time staff), will be required to take up to one quarter of their accrued leave. This requirement also applies to NT staff who have accumulated annual leave of more than what they would normally accrue during any 24-month period (pro rata for part time staff).

Long Service leave
Staff who have long service leave entitlements that exceed 65 days/477.75 hours, will also be required to reduce any excess leave.

Reduction of excess leave
The Annual Leave Reduction Plan and Long Service Leave Reduction Plan templates have been created to assist with the management of excess annual and long service leave. These tools will enable supervisors to, in discussion and agreement with their staff, capture a plan to reduce excess leave and further support work-life balance.

All excess leave, as recorded in the leave reduction plans, need to be recorded and approved via Workday.

For any questions about excess leave, please contact CMPH People and Culture per email at cmph.pc@flinders.edu.au or rrh.pc@flinders.edu.au

Probation for Professional Staff

Probation periods are implemented at the start of the employment relationship and provides a supervisor the opportunity to check that their staff are suitable for the position they have been appointed to. This would normally apply to all continuing and fixed term appointments.

The period of probation for professional staff is usually six months and will be considered in line with the nature of the work being performed and the staff member’s relevant experience.

A Managing Probation for Professional Staff document has been created to provide supervisors with a tool to assist with navigating timely ‘check in’ discussions that allow for appropriate feedback, provide relevant support, and identify any required training.

Supervisors will receive a Review probation period action via Workday, 56 days prior to the end of the probation period, for action. At this time if, based on information and actions captured in the Managing Probation for Professional Staff document, it is contemplated that probation cannot be confirmed as complete, People and Culture can be contacted at cmph.pc@flinders.edu.au or rrh.pc@flinders.edu.au for further discussions about the process.

Further information can be found on Flinders University’s probation for professional staff webpage.

Performance Review and Development

Supervisors are responsible for conducting annual performance reviews of their professional and academic staff who are employed on a continuing basis or fixed-term appointment that exceeds 12 months.

The performance review objectives include the following:

Assist staff to develop and provide them with reliable information on the University’s expectation of conduct and performance
Monitor, assess and provide feedback on performance in the reporting period and for work priorities, workload and performance expectations to be set and agreed for the next review period
Assess the value of training undertaken in the reporting period and to identify professional training and development needs over the next review period
Agree on plans for taking of annual leave, long service leave and any other leave
Review a staff member’s position description/statement of duties for currency and relevance
For academic staff, ensure reasonable workload requirements are reflected in the academic annual work plan

The below Performance Review and Development (PRD) tools are available to assist supervisors with assessing and developing a staff member’s performance along with any associated training and development needs. All relevant sections of the document need to be completed by the staff member prior to the review meeting with their supervisor.

Academic staff Performance Review and Development tool

Professional staff Performance Review and Development tool

Once completed, the supervisor is required to upload the PRD document to the Career Section of the staff member’s Workday profile as described in the How to add PRD documents to Workday guide.

Offboarding Staff

Key Contacts

Finance and Procurement Services

CMPH Finance and Procurement Services can assist with budgeting and forecasting, accounts payable/receivable, procurement and travel.

Contact CMPH Finance and Procurement Services by emailing CMPH.finance@flinders.edu.au.

Information and Digital Services (IDS)

Contact IDS for assistance with technology planning, audio visual support, software support and hardware support.

Contact IDS by emailing ids@flinders.edu.au.

People and Culture

CMPH People and Culture can assist with recruitment and employment, performance management and professional development. Contact CMPH People and Culture by emailing cmph.pc@flinders.edu.au