Once the requirements have been fulfilled, including payment of the application fee or a fee waiver or remission, an FOI Officer will be nominated to assist you to exercise your rights under the FOI Act and will proceed with your FOI request. The FOI Officer will send you an acknowledgement letter.
The FOI Officer will seek the documents within scope of your request and make a decision on whether the documents are able to be fully released to you, partially released (that is, redacted), or are exempt from release. The FOI Officer can only exempt parts of documents, or whole documents, if these documents fulfil one of the exemptions outlined in the FOI Act.
If your FOI request incurs fees and charges, the FOI Act allows the University to ask you for an advance deposit to cover those costs. This advance deposit often consists of costs already incurred and a reasonable estimate of further costs given the circumstances and the scope of your FOI request. The FOI Officer will send you a letter outlining these costs with a deadline by which you are required to make payment.
Only costs actually incurred are able to be charged, so if at the end, the estimated costs were higher or lower, they will be revised accordingly.
Note that your FOI request will be put on hold until the advance deposit is paid. If payment is not received by the date shown on the letter sent to you, the University may determine not to proceed with your FOI request.
Once the FOI process is complete, the FOI Officer will send you a determination letter listing the documents within scope of your request, and giving reasons for whether these documents will be released to you, redacted or fully exempt. The documents will be released to you accordingly.