All staff, including those with academic status, members of University affiliated organisations and research postgraduate students receive an email account. Accounts are generated automatically when staff members activate their FAN.
Your Flinders email address is FAN@flinders.edu.au. For example, if your FAN is abcd1234 your Flinders email account will be email@example.com
Staff (and some postgraduate students) also have an email alias of firstname.lastname@example.org (e.g. email@example.com).
Your FAN will become inactive at close of business on your last day of employment at the University as defined in the University’s HR system.
University email is a business record and has to be retained indefinitely to meet State records’ retention requirements.
It is therefore the responsibility of each staff member to ensure that any personal email contacts are advised of an alternate email account as email sent to the University will not be forwarded to an outside address.
Notification: Your supervisor will receive email notifications 40 and 20 days prior to your account de-activating.
If you wish to download a copy of your email that you can keep refer to the Microsoft guides for PC and Mac.
Every staff account in the remote hosted Exchange server has a hard quota of 50GB, but we strongly recommend you keep your mailbox much smaller than that. Exchange recognizes the size of your entire mail store, whether one or many email folders, and including deleted items and sent items.
Whenever you log on to Outlook at a new computer (eg at a different location, a new laptop, or an upgraded computer) Exchange will set out to re-synchronise the email database which will involve downloading the contents of your mailbox to the new system. For very large mailboxes this may take from tens of minutes to hours.
There are limits on the sizes of emails and attachments that can be processed by the Exchange mail service. The message size total is 30MB including the email and any attachments. The individual attachment file size limit is 26MB. The file size is considered "pre-compression" because the AntiVirus extracts all zipped files to scan them.
How to forward your email to another email account
How to set up an out of office message - PC, Mac
Allow someone else to manage your mail and calendar
How to share a calendar with others
Opening hours: 8am to 5.30pm, Monday to Friday, excluding public holidays
After hours or when all staff are busy you will be given an option to leave a voicemail message. Voicemails will be accessed as soon as practical during business hours otherwise you may choose to log an IT support request.
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