Flinders collects information to ensure that the University is complying with legislative reporting requirements, to provide information to stakeholders and to assist in maintaining up to date academic staff profiles.
Information is used in reports provided to the Federal government and its agencies as required.
Additionally, information is used to provide internal stakeholders with advice, reports and analysis to inform decisions regarding research performance.
Publications data is linked to the relevant staff pages and made available for staff to promote on their own profile.
Flinders uses two systems in relation to research data and reporting:
A FAN and password are required to access to both systems and accounts are automatically created for staff members with a FAN. If there are issues in accessing either of the systems, contact email@example.com detailing the issue.
Flinders has implemented ORCID® (Open Researcher and Creator ID) to assist researchers in their scholarly research endeavours.
RePortal is a web-based research performance and activity portal. RePortal currently includes, on an individual basis, the following:
RePortal can also be accessed via Okta. If a report or analysis is not currently available, a request can be sent to firstname.lastname@example.org. The Research Analytics and Impact Team prioritise requests as they are received in conjunction with existing workloads.
An ORCID iD is a 16 digit persistent unique identifier that follows an individual throughout their career and connects researchers and research through the embedding of ORCID identifiers in key workflows, such as research profile maintenance, manuscript submissions, grant applications, and patent applications.
Use your ORCID e.g. manuscript submission; grant applications; professional society membership; link with other identifiers and profiles; display on your CV, web page, email signatory and more.
Update your profile via ORCID.org, for details on how to import your citations into your ORCID record please see update your profile in our ORCID help guide.
Granting Flinders access to your ORCID profile will allow the University to push data from the ResearchNow in to your ORCID profile.
It only take 30 seconds to sign up to ORCID
For information on how to make the most of your ORCID record, visit our help guide or contact ORCID@flinders.edu.au for assistance.
The Research Analytics and Impact team provides reports to various government agencies on a yearly basis.
Research income data is collected by Grants Finance and included as part of the Higher Education Research Data Collection (HERDC).
Publication data is collected on an ongoing yearly basis. The data, which was previously used for reporting as part of the Higher Education Research Data Collection (HERDC), is now used for Excellence in Research Australia (ERA) and for College research performance reporting.
The information provided during ERA is used by the Federal Government to ascertain the allocation of funding to the university.
Further information can be found below.
Publications data is collected on a continuous, year-round basis. The data is primarily used in reports for:
Note that Higher Education Research Data Collection (HERDC) no longer has a publications component, although the data is still collected and reported under HERDC specifications.
Data on research income and outputs is collected for research performance analysis and for reporting to government including as part of ERA. Information on research income is also submitted to the Commonwealth as part of the HERDC specifications.
Research inputs and outputs reported as part of this process must meet this definition of research as defined in the ERA Submission Guidelines:
"The creation of new knowledge and/or the use of existing knowledge in a new and creative way so as to generate new concepts, methodologies and understandings. This could include synthesis and analysis of previous research to the extent that it is new and creative."
Further information on the eligibility of research outputs are detailed in the ERA Submission Guidelines that can be found on the 2019 Higher Education Research Data Collection Specifications.
This definition of research is consistent with a broad notion of research and experimental development as:
“…creative work undertaken on a systematic basis in order to increase the stock of knowledge, including knowledge of humanity, culture and society, and the use of this stock of knowledge to devise applications.”
OECD (2002), Frascati Manual: Proposed Standard Practice for Surveys on Research and Experimental Development, Paris.
The above definition encompasses pure and oriented basic research, applied research and experimental development, defined as follows:
Further information on what activity is considered research can be found in the HERDC Specifications on the 2019 Higher Education Research Data Collection Specifications.
Researchers are responsible for entering their own data unless arrangements have been made with their College for entry via proxy. It is recommended that data be entered as soon as the work is published in order to prevent sudden workload increases around reporting time.
Data for all publications are entered via ResearchNow, accessible via Reportal.
Currently, only publications in the following categories require supporting documentation. They are:
In the case of C1 Journal articles only, no supporting documentation is required as long as the full article is viewable online and a valid URL or DOI has been entered into ResearchNow.
Supporting documentation can be sent directly to Research Development and Support (RDS).
Publications Data Collection
Publications Data Collection
Please ensure all HERDC category publications are entered and submitted by 31 March (each year) in order to be included in various end of financial year reports.
Please contact the researcher training, development and communication team at email@example.com for training requests and queries.
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