The Professional Staff Conference Scheme exists to assist professional staff to participate in external courses, workshops or conferences that are relevant to their role in the University.
As there is limited funding available, the scheme generally allows for a contribution to the registration fee rather than the full registration amount. In order to spread available funds as widely and equitably as possible, contributions towards the cost of the activity will generally be requested from the applicant's cost centre.
Where cost centres are setting up new projects they should make provision for associated training in their budgets. Conferences and workshops which are specific to particular projects should be funded directly by those projects. If a work area cannot provide all the funds necessary, staff members can apply to the Professional Staff Conference Scheme for assistance.
The Professional Staff Conference Scheme is open to ALL PROFESSIONAL STAFF employed on a continuing or fixed-term basis. Staff may seek assistance for more than one conference, workshop or course in any 12 month period. However, the total funding allowable per person will be capped at the maximum per grant amount of $700 each calendar year.
Successful applicants will receive a grant towards the cost of registration for an approved conference or workshop.
Successful applicants will generally receive the following level of assistance:
Travel and accommodation costs associated with the conference or workshop will not be covered by the scheme. Applicants should seek assistance for these costs from their cost centre.
If the registration fee is $700 (excluding GST), the Professional Staff Conference Scheme will provide:
Total assistance = $550
If the registration fee is $1,300 (excluding GST), the Professional Staff Conference Scheme will provide:
Total assistance at capped amount = $700
The remaining part of the registration fee will need to be funded by the staff member, their cost centre, or from another source.
Applications will be assessed by the Senior Professional Development Consultant in conjunction with the Director, People and Culture. Additional persons will be consulted if this is necessary to ensure that an application receives informed assessment. The assessment criteria include:
Applications to attend local programs will be particularly encouraged.
Applications must be received by BEFORE the workshop or conference takes place. Applicants will be informed before the conference or activity as to whether their application was successful or not. No funding will be provided retrospectively.
Staff members should apply for assistance as early as possible as the funds for this scheme may be expended before the end of the year. Applications for conference funding should be made via the supervisor, and sent to firstname.lastname@example.org.
There are three options for charging the approved Conference Scheme expenses:
Full instructions for payment will be provided with approval documentation together with a payment schedule of accounts for charging. Please note all payments are ex-GST.
To extend the benefits of activities beyond the grant recipient, staff who receive grants will be asked to share information about the staff development activity for which they have received funding with other staff members. Interested staff will be encouraged to contact grant recipients for feedback on programs, access to conference proceedings, etc.
Grant recipients will be required to submit an evaluation of the activity to their supervisor or, if requested, to provide an information-sharing session for other staff members.
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