University events are activities or functions involving a gathering of people at a set time, other than regular day to day activities of the University, held on University premises or external venue.
Events may involve staff, students, volunteers, visitors, contractors, others and external parties hosting an event on University premises. It may include a component or the full event being organised and run offsite by Flinders staff or students.
An event does not include:
- meetings that form part of regular work for University staff
- formal study (including academic classes as part of the curriculum)
- activities in internal bookable rooms (where they are maintained regularly) and the room is used for its intended purpose
- student/work experience placements
- field trips/field work
- public activities such as hiking or orienteering on campus
The following documentation is to be used to assist with Work Health and Safety requirements for the event:
All event workers (staff, student casuals, contractors and volunteers) require
inducting into the local area.
Event organisers are encouraged to exercise best judgement and consider holding events outdoors or in large spaces with good ventilation. The event quick reference sheet provides summary guidance on what needs to be considered for organising events.
Event organisers should continue to have hand sanitiser available where needed and need to remind participants to not attend if unwell or if they are COVID-19 positive or a close contact.
Small events
- Event safety assessment (DOCX) | (PDF) (please right-click and Save Link as to download to your computer)
Large / complex events
- Event planning checklist (DOCX) | (PDF) (please right-click and Save Link as to download to your computer)
- Event safety assessment (DOCX) | (PDF) (please right-click and Save Link as to download to your computer)
- Event safety review
If using contractors for your event you will need to follow the contractor registration process to register them, induct and request them to sign in / out when onsite.
Other event templates
Further templates and information are included below to assist:
Food safety
People who order catering services (eg working lunches, food for events or meetings on University premises, field trip catering) are responsible for taking reasonable care to ensure that the caterer will provide safe food and complies with Food Safety Standards for Australia.
If using caterers for your event you will need to follow the contractor registration process for caterers.
Where you or event workers may be handling, preparing, storing or working with food in any way, food safety training should occur. There are free courses that can be completed and should be used to increase food safety awareness (only need to choose one):
Further information
The following Fact Sheets from Food Safety Standards Australia provide further information about the requirements of the food safety legislation:
For detailed information about Event Safety view the event safety manual.
Event safety statement - a downloadable version of the Event Safety statement.
