General - Date Error Messages
The following messages occur when a date is typed in incorrectly. All dates must be in dd-mmm-yyyy format, eg:25-Jun-2016.
Hint: Use the drop down calendars to select dates and you can't go wrong.
Leave - Leave Booking Error Messages
The following messages occur if your leave booking is incorrectly entered or duplicated.
When booking leave the Unit of 'Hours' has not been selected. Go back to the screen and select 'Hours' from the drop down menu.
The requested leave amount exceeds your current leave balance. Your supervisor will also see this message when they approve the leave.
If you do not wish to continue with the booking, click the 'Reverse' button.
If the leave booking is for the future, you can check your leave balance at that date by going to My HR > Leave > Leave Balances, select the 'Enquiry Date' and then click 'Calculate Balances'.
The leave booking is for a day that you are not scheduled to work, as per the work roster you have provided to Payroll Services or you have entered leave on a public holiday or on a weekend.
If your work roster has changed, please request your supervisor to email Payroll Services with the new hours/days. It is important to have the correct work roster recorded to ensure that leave bookings are correctly deducted.
The leave booking falls over or during an existing approved booking. If the existing booking needs to be reversed, and it falls within the current calendar year, you can reverse the leave booking from your leave history. Once the reversal has been approved by your supervisor you can re-enter the leave booking. For leave that falls in the last year, you must get your supervisor to email Payroll Services and request for the leave booking to be reversed. Once the booking has been reversed, you can re-enter the amended booking.
The leave booking falls over or during an existing booking that has not been approved. To view or delete the booking go to 'My Pending Requests'.
Timesheets - Professional Staff
The following message occurs if an incorrect date is selected.
When submitting a Casual Professional timesheet, if the Period Start Date selected is prior to the job commencment date. Check in My HR > Employment > Appointment Details to ensure taht the commence date your have selected falls within your appointment dates.