This stage refers to the physical arrival of the new staff member. The manager or supervisor’s main objective upon arrival of the new staff member is to make individuals feel at ease, introduce them to colleagues and provide them with essential information and documentation so that they can adapt themselves quickly to the workplace and their new position.
1. Provide essential information about the immediate workplace and role
The supervisor needs to manage this process to ensure all steps are completed.
- Introduce new staff member to colleagues and key staff
- Take the new staff member on a tour of the department/unit – show them toilets, emergency exits, lunch room, tea and coffee and food facilities, parking, etc.
- Organise appropriate "welcome" ceremony e.g. morning tea
- Schedule appointments with other key staff contacts
- Direct the new staff member to Flinders Connect to arrange a staff ID card (bring payroll number & photo ID).
- Take time to discuss the new role, key responsibilities and your expectations and review work plan for the week
Use the induction checklist to guide induction and orientation activities. Once all relevant tasks and activities have been completed, have the new staff member sign the form. Sign the form yourself and retain it in the new staff members file.
2. Ensure compliance with relevant staffing policies and practices.
Ensure staff member is familiar with policies and where to find them as soon as possible
- Explain policies related to conditions of employment, entitlements, recreation leave, sick leave, payslips and superannuation. See Policies and Procedures and Human Resources.
3. Enable a successful transition into the Flinders University IT Environment
- Guide staff member to the Flinders University home page and demonstrate useful links to web based University information and services
- Demonstrate voicemail to new staff member and how to make internal calls.
- Demonstrate how to access faculty/divisional and work unit website and online services including where and how to save their files.
- Identify computer training needs of the new employee and register for staff development courses.
- Ask new staff member to complete mandatory information security awareness training.
- Explain remote IT access and support for staff