Hiring and managing casuals
Flinders University employs casual staff in a variety of roles across the University.
Casual academics may be engaged to lecture, facilitate tutorials, demonstrate in practical classes, mark assignments or assist in the preparation of teaching materials and organisation of classes.
Casual professionals may be engaged in clerical, administrative, financial, research, technical or IT roles.
Casual employees do not have regular or systematic hours of work or should not have an expectation of continuing work. A typical casual employee is employed on an hourly basis when the need arises.
Employment screening
Pursuant to the Children's Protection Act 1993 (SA) where the casual employee is to perform a prescribed function(s) they will be required to obtain a child-related employment screening as a condition of engagement. The casual employee will be responsible for the cost of the employment screening. The casual employee cannot commence work with the University until satisfactory screening clearance has been received.
WHS induction
All staff are required to undertake general and site / work specific WHS induction. Supervisors are responsible for ensuring that new staff receive the mandatory WHS induction and training on their first day at work.
Conflict of interest
Please ensure your casual staff member is aware of the University's expectations around conflict of interest.
Engaging casual academics
Workday is used to engage a new casual academic in a College.
Presuming the casual candidate has applied to the respective Casual Academic Register, the topic or course coordinator will need access Workday, identify the casual candidate profile and mark the candidate as ‘suitable for engagement’. This will trigger the Casual Academic Engagement process in Workday.
FlindersPro is used for managing work schedules and payment. For detailed information, go to estimated work schedules (EWS) and paying casual academics.
Frequently asked questions
Persuming the casual candidate has applied to the respective Casual Academic Register, the topic or course coordinator will need access Workday, identify the casual candidate profile and mark the candidate as ‘suitable for engagement’. This will trigger the Casual Academic Engagement process.
If the casual candidate has not applied to the respective Casual Academic Register, the topic or course coordinator will need to ensure the casual candidate first applies to the register. Once the casual candidate has applied, the topic or course coordinator can mark the candidate in Workday as ‘suitable for engagement’.
All new casual workers must apply to a Casual Register in order to provide necessary candidate details and documentation in Workday. Information provided by the casual candidate in the application process is used by both Education Resources Officers and People & Culture in the Workday based recruitment process.
If you wish to engage a casual who is already employed in a casual academic teaching position in another College, the topic or course coordinator will need to ensure the casual has first applied to their College-specific Casual Academic Register. Once the casual has applied, the topic or course coordinator will need to mark the casual applicant as ‘suitable to engage’ in Workday.
This will initiate a new engagement process, resulting in a new Employment Agreement between the College and the casual academic worker.
The casual academic staff - rates and descriptors provides information about each pay code.
Promptly process a variation to the casual academic’s estimated work schedule (EWS) before the current payroll processing date to ensure an over or under payment does not occur.
Refer to estimated work schedule and paying casual academics for further information.
Engaging casual professionals
Administration for casual professionals is managed through
- Serivce one and Workday for engaging casual professionals
- Workday for the timesheet and payment process.
Frequently asked questions
The ‘Engage Casual Workers’ request in Service One can be used to notify People & Culture of the necessary information need to start a new casual professional job requisition.
As per the casual professional process, an ‘Engage Casual Workers’ request in Service One needs to be raised by the hiring manager.
If want to hire a casual but don’t know who has applied to the Casual Register, please contact P&C Recruitment via recruitment@flinders.ed.au. P&C Recruitment will be able to send via email casual candidate details which can be used to select a suitable casual professional.
Timesheets for casual professionals can be approved within Workday.
Use Workday to offer a casual professional an extension on their contract.
Related links
Need further information or advice?
Contact People and Culture Client Services
Sturt Rd, Bedford Park
South Australia 5042
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CRICOS Provider: 00114A
