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Hiring and managing casuals

Employee resources Manager and supervisor resources Hiring and managing casuals

Flinders University employs casual staff in a variety of roles across the University.

Casual academics may be engaged to lecture, facilitate tutorials, demonstrate in practical classes, mark assignments or assist in the preparation of teaching materials and organisation of classes.

Casual professionals may be engaged in clerical, administrative, financial, research, technical or IT roles.

Casual employees do not have regular or systematic hours of work or should not have an expectation of continuing work. A typical casual employee is employed on an hourly basis when the need arises.

Employment screening

Pursuant to the Children's Protection Act 1993 (SA) where the casual employee is to perform a prescribed function(s) they will be required to obtain a child-related employment screening as a condition of engagement. The casual employee will be responsible for the cost of the employment screening. The casual employee cannot commence work with the University until satisfactory screening clearance has been received.

WHS induction

All staff are required to undertake general and site / work specific WHS induction.  Supervisors are responsible for ensuring that new staff receive the mandatory WHS induction and training on their first day at work.

Conflict of interest

Please ensure your casual staff member is aware of the University's expectations around conflict of interest.

 

Related links

     Pay deadlines  Flinders University Enterprise Agreement 2019 to 2022

Engaging casual academics

Workday is used to engage a new casual academic in a College.

Presuming the casual candidate has applied to the respective Casual Academic Register, the topic or course coordinator will need access Workday, identify the casual candidate profile and mark the candidate as ‘suitable for engagement’. This will trigger the Casual Academic Engagement process in Workday.

FlindersPro is used for managing work schedules and payment. For detailed information, go to  estimated work schedules (EWS) and paying casual academics.

Frequently asked questions

The casual worker I wish to engage for a casual academic teaching position in a College is already known to me – how do I start the engagement process?

Persuming the casual candidate has applied to the respective Casual Academic Register, the topic or course coordinator will need access Workday, identify the casual candidate profile and mark the candidate as ‘suitable for engagement’. This will trigger the Casual Academic Engagement process.

If the casual candidate has not applied to the respective Casual Academic Register, the topic or course coordinator will need to ensure the casual candidate first applies to the register. Once the casual candidate has applied, the topic or course coordinator can mark the candidate in Workday as ‘suitable for engagement’.

View Workday video guides for topic/course coordinators

Why do new casual academic teachers need to apply to a College-specific Casual Academic Register?

All new casual workers must apply to a Casual Register in order to provide necessary candidate details and documentation in Workday. Information provided by the casual candidate in the application process is used by both Education Resources Officers and People & Culture in the Workday based recruitment process.

How do I engage a casual academic who is already employed as a casual academic teacher in another college?

If you wish to engage a casual who is already employed in a casual academic teaching position in another College, the topic or course coordinator will need to ensure the casual has first applied to their College-specific Casual Academic Register. Once the casual has applied, the topic or course coordinator will need to mark the casual applicant as ‘suitable to engage’ in Workday.

This will initiate a new engagement process, resulting in a new Employment Agreement between the College and the casual academic worker.

What are the current pay codes and their descriptions?

The casual academic staff - rates and descriptors provides information about each pay code.

What do I need to do when a casual academic worked different hours to what appears on their estimated work schedule?

Promptly process a variation to the casual academic’s estimated work schedule (EWS) before the current payroll processing date to ensure an over or under payment does not occur.

Refer to estimated work schedule and paying casual academics for further information.

Related links

     FlindersPro login  Workday login  Casual academic staff - rates and descriptors

Engaging casual professionals

Administration for casual professionals is managed through

  • Serivce one and Workday for engaging casual professionals
  • Workday for the timesheet and payment process.

Frequently asked questions

How do I initiate engagement of a casual professional?

The ‘Engage Casual Workers’ request in Service One can be used to notify People & Culture of the necessary information need to start a new casual professional job requisition.

How do I initiate engagement of a casual academic in a Portfolio?

As per the casual professional process, an ‘Engage Casual Workers’ request in Service One needs to be raised by the hiring manager.

I want to hire a new casual professional but don’t know who has applied to the Casual Register?

If want to hire a casual but don’t know who has applied to the Casual Register, please contact P&C Recruitment via recruitment@flinders.ed.au. P&C Recruitment will be able to send via email casual candidate details which can be used to select a suitable casual professional.

How do I approve a timesheet?

Timesheets for casual professionals can be approved within Workday.

How do I extend a casual professional's contract?

Use Workday to offer a casual professional an extension on their contract.

Related links

     Workday login  Service One login  Casual salary rates

Need further information or advice?

Contact People and Culture Client Services

Contacts

employment@flinders.edu.au

08 8201 3666

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South Australia 5042

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Last Updated: 18 Sep 2020
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