FAQs

There are hot desks available for use at the following locations:

Tonsley

Resource – CSE – TON1 ws3.003 – available 5 days per week

Resource – CSE – TON1 ws3.004 – available 5 days per week

Resource – CSE – TON1 ws3.006 – available Thursday each week

Resource – CSE – TON1 ws3.007 – available Wednesdays, Fridays and every second Thursday

How to book

In Outlook:

• open the calendar from the room list to check availability
• click on new meeting and click on room to invite the hot desk room you wish to book. The calendar will automatically accept the booking

How to access hot desk rooms

Bedford Park

Please see staff in Operations Support (Physical Sciences building office 1008 or 1012) for the Master key to open the office.

Tonsley

Swipe access for level 3 will be required. Your supervisor will be required to send an email to security@flinders.edu.au and provide your card number (the number beginning with 25 or 26 on your staff/student ID card).

Housekeeping

• Hot desk bookings are for any length of time up to a maximum of a full day
• Ensure you leave the room clean and tidy at the end of your session or day
• Hot desks at Tonsley and Bedford Park are equipped with desktop PC’s

If you have any queries please email cse.operations@flinders.edu.au

Refer to the room bookings page for the process for staff to book rooms or spaces for purposes that are not directly related to the teaching of topics, e.g. staff meetings, conferences and are not required to display on the student timetable.

Tonsley

Flinders at Tonsley has a range of rooms available to staff and the general public to book events, meetings, workshops, conferences and more. Please refer to the Tonsley facilities page for further information

Bedford Park

Bedford Park campus has a wide range of venues and facilities available for hire. Please refer to the Bedford Park venue hire and catering page for further information. 

If you require room or building access, you will need to use the ServiceOne Access Approval form.

The form will cover requests for both keys and swipe access within the College.

Additional information:

• Where 24/7 access is a requirement, you must outline the reason for the request. You will then require additional authorisation from:
  • Craig Sellick - craig.sellick@flinders.edu.au 
• If you require access to areas that are not managed by your supervisor, you must ensure you also have the Room Manager sign. View the list of authorised room approvers (XLSX).
• In order for access to be granted, you must have completed a Local Work Health and Safety Induction.
• You are no longer required to submit a risk assessment with your request, however, your supervisor will expect a comprehensive risk assessment of the work you plan to do.
• Please read the working after hours or in isolation protocol.

Biology building: Mail is delivered and collected from room 201 – 204 (level 2).

Earth Sciences building: Mail is delivered and collected from room 203 (level 2).

IST building: Mail is delivered and collected from room 233 (Level 2).

Physical Sciences building: Mail is delivered and collected from room 1010 (level 1) and room 300 (level 3).

Tonsley campus: Mail is delivered and collected from the College Office (level 3).

Mail is delivered/collected in the morning at 8am and 12.30noon.

Biology building: Room 201 – 204 (level 2).

Earth Sciences building: Room 203 (level 2).

IST building: Room 233 (level 2).

Physical Sciences building: Room 1010 (level 1) and room 300 (level 3).

Tonsley campus: Level 5

Laptops – Tonsley

Please refer to the student services at Tonsley page for information about borrowing laptops.    

The ability to print should be automatic for all new members of the College using University supported devices. If experiencing difficulties, please contact ids@flinders.edu.au

If access to a share drive is required, please ask your supervisor to complete the relevant field when completing the student/staff entry checklist form.

Stationery – Bedford Park

To be able to purchase from the CSE Store at Bedford Park, the student/staff entry checklist form must be completed and signed upon commencement in your course/employment within the College of Science and Engineering.

In the interim, stationery can be purchased from the College store. In the near future all stationery requests will be submitted via Service One. 

The College store is located in room 3211A in the Physical Sciences Building. It is open from 9am to 12pm and 1pm to 3pm, Monday to Friday. You must present your ID card when purchasing goods, which are then charged to the relevant account. The store person will enable your store access as a result of the barcode details which you would have completed on the checklist form.

Basic office supplies are also available from Room 1010 Photocopier Room, Physical Sciences building.

Stationery - Tonsley

Basic office supplies are available from the College Office on level 3. In the near future all stationery requests will be submitted via Service One.

The Staff benefits and leave entitlements page offers an overview of what is available to staff, and how to book leave.

The Leave and absences policies and procedures provides policies and further detail.

Discuss your requirements with your supervisor before booking your leave.

What do we mean by 'out of office events'

These are instances when you will be out of the office for a day or more, unavailable to serve the College during these periods.

Examples include: planned leave as per the University policy; conferences, training, seminars, planned sick leave such as surgeries, etc.

1. Once you know you are going to be unavailable for a day or more:
   • Agree who will be your back-up
   • Consult your CSE-based leader
   • Consult your Portfolio-based leader
   • Log leave as appropriate
     
   • Update your outlook calendar and invite CSE College Services Team calendar
   • When appropriate activate your ‘out of office’ messages
2. What should be in your out of office message:

Your out of office message must be switched on and indicate your date of return and the contact details of your back-up person(s) supporting CSE while you are away.

How do I use the CSE College services team calendar?

Please follow the instructions below:

When you enter your time away in your Outlook Calendar, please establish the event as a meeting and invite Resource - CSE_College Services Team calendar to the ‘meeting’.

Your unavailability will automatically populate the new Calendar.

The CSE Operations team will Colour Code the absences so it’s easy to see at a glance which Portfolios have capacity gaps on any day.

Colours have attributed to each area:

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If you have any difficulties ‘inviting’ the new Calendar to record your absence, please contact the CSE Operations team: cse.operations@flinders.edu.au.

Most staff and students will be automatically added to the printers and photocopiers. If you have not been added please email cse.enquiries@flinders.edu.au. Students will need to contact cse.enquiries@flinders.edu.au for further information about printing and photocopying usage.

Please see below for a list of photocopiers and printers in the College and locations.

Building: IST
Model/s: TOSHIBA e-STUDIO356, Ricoh 430
Printer name: prist230, IST350-CSE-R430
Location (near or in room): 230, 350

Building: Tonsley
Model/s: TOSHIBA e-STUDIO356, TOSHIBA e-STUDIO4540C, TOSHIBA e-STUDIO3555C
Printer name: mfd-bw, mfd-colour (using these print queue names, you can print to any of the below Tonsley printers)
Location (near or in room): Level 2, Level 3 (x2), Level 4 (x2), Level 5 (x2)

Building: Biological Sciences
Model/s: Ricoh 4504, Ricoh 440
Printer name: BS201-SchoolOffice1-R4504, BSLevel0-R440, BSLevel1-R440, BSLevel2-R440, BSLevel3-R440, BSLevel0-R440
Location (near or in room): 026, 139, 201, 226, 320

Building: Earth Sciences
Model/s: Ricoh 5000, Ricoh 430, Ricoh 5502
Printer name: ES131-sote-r5000, ES203-SOTEPrintRoom-R430, ESLevel3-R5502
Location (near or in room): 131, 203 (x2), 304

Building: Physical Sciences
Model/s: Ricoh 3003, Ricoh 830
Printer name: PS300-CAPSPhotocopier-R3003, PS300-CAPSPrintRoom-R830
Location (near or in room): 300 (x2)

Building: Health Sciences
Model/s: Ricoh 3001
Printer name: HS517-HENVPrintRoom-R3000
Location (near or in room): 5.17

Some individual areas also have printers in them and please speak to your Supervisor about the location.

If the printer needs paper or toner, these will be stocked nearby or found in the College store, room 3211A in the Physical Sciences Building (Bedford Park) or the College Office at Tonsley (Level 3). For repairs or a service call out, please contact the phone number on the printer.  

If you have a problem connecting to or printing to a printer, contact IDS: ids@flinders.edu.au

Please use the link below to enter and submit all the required information.