There are hot desks available for use at the following locations:
Resource – CSE – TON1 ws3.003 – available 5 days per week
Resource – CSE – TON1 ws3.004 – available 5 days per week
Resource – CSE – TON1 ws3.006 – available Thursday each week
Resource – CSE – TON1 ws3.007 – available Wednesdays, Fridays and every second Thursday
How to book
Please see staff in Operations Support (Physical Sciences building office 1008 or 1012) for the Master key to open the office.
Swipe access for level 3 will be required. Your supervisor will be required to send an email to firstname.lastname@example.org and provide your card number (the number beginning with 25 or 26 on your staff/student ID card).
If you have any queries please email email@example.com
Refer to the room bookings page for the process for staff to book rooms or spaces for purposes that are not directly related to the teaching of topics, e.g. staff meetings, conferences and are not required to display on the student timetable.
Flinders at Tonsley has a range of rooms available to staff and the general public to book events, meetings, workshops, conferences and more. Please refer to the Tonsley facilities page for further information
Bedford Park campus has a wide range of venues and facilities available for hire. Please refer to the Bedford Park venue hire and catering page for further information.
If you require room or building access, you will need to use the ServiceOne Access Approval form.
The form will cover requests for both keys and swipe access within the College.
Biology building: Mail is delivered and collected from room 201 – 204 (level 2).
Earth Sciences building: Mail is delivered and collected from room 203 (level 2).
IST building: Mail is delivered and collected from room 233 (Level 2).
Physical Sciences building: Mail is delivered and collected from room 1010 (level 1) and room 300 (level 3).
Tonsley campus: Mail is delivered and collected from the College Office (level 3).
Mail is delivered/collected in the morning at 8am and 12.30noon.
Biology building: Room 201 – 204 (level 2).
Earth Sciences building: Room 203 (level 2).
IST building: Room 233 (level 2).
Physical Sciences building: Room 1010 (level 1) and room 300 (level 3).
Tonsley campus: Level 5
We have a dedicated Contract Officer in the College. You can request this service using ServiceOne.
Further information is available on the contracts management page.
Please refer to the student services at Tonsley page for information about borrowing laptops.
The ability to print should be automatic for all new members of the College using University supported devices. If experiencing difficulties, please contact firstname.lastname@example.org
If access to a share drive is required, please ask your supervisor to complete the relevant field when completing the student/staff entry checklist form.
To be able to purchase from the CSE Store at Bedford Park, the student/staff entry checklist form must be completed and signed upon commencement in your course/employment within the College of Science and Engineering.
In the interim, stationery can be purchased from the College store. In the near future all stationery requests will be submitted via Service One.
The College store is located in room 3211A in the Physical Sciences Building. It is open from 9am to 12pm and 1pm to 3pm, Monday to Friday. You must present your ID card when purchasing goods, which are then charged to the relevant account. The store person will enable your store access as a result of the barcode details which you would have completed on the checklist form.
Basic office supplies are also available from Room 1010 Photocopier Room, Physical Sciences building.
Basic office supplies are available from the College Office on level 3. In the near future all stationery requests will be submitted via Service One.
The Staff benefits and leave entitlements page offers an overview of what is available to staff, and how to book leave.
The Leave and absences policies and procedures provides policies and further detail.
Discuss your requirements with your supervisor before booking your leave.
These are instances when you will be out of the office for a day or more, unavailable to serve the College during these periods.
Examples include: planned leave as per the University policy; conferences, training, seminars, planned sick leave such as surgeries, etc.
Your out of office message must be switched on and indicate your date of return and the contact details of your back-up person(s) supporting CSE while you are away.
Please follow the instructions below:
When you enter your time away in your Outlook Calendar, please establish the event as a meeting and invite Resource - CSE_College Services Team calendar to the ‘meeting’.
Your unavailability will automatically populate the new Calendar.
The CSE Operations team will Colour Code the absences so it’s easy to see at a glance which Portfolios have capacity gaps on any day.
Colours have attributed to each area:
If you have any difficulties ‘inviting’ the new Calendar to record your absence, please contact the CSE Operations team: email@example.com.
Most staff and students will be automatically added to the printers and photocopiers. If you have not been added please email firstname.lastname@example.org. Students will need to contact email@example.com for further information about printing and photocopying usage.
Please see below for a list of photocopiers and printers in the College and locations.
Model/s: TOSHIBA e-STUDIO356, Ricoh 430
Printer name: prist230, IST350-CSE-R430
Location (near or in room): 230, 350
Model/s: TOSHIBA e-STUDIO356, TOSHIBA e-STUDIO4540C, TOSHIBA e-STUDIO3555C
Printer name: mfd-bw, mfd-colour (using these print queue names, you can print to any of the below Tonsley printers)
Location (near or in room): Level 2, Level 3 (x2), Level 4 (x2), Level 5 (x2)
Building: Biological Sciences
Model/s: Ricoh 4504, Ricoh 440
Printer name: BS201-SchoolOffice1-R4504, BSLevel0-R440, BSLevel1-R440, BSLevel2-R440, BSLevel3-R440, BSLevel0-R440
Location (near or in room): 026, 139, 201, 226, 320
Building: Earth Sciences
Model/s: Ricoh 5000, Ricoh 430, Ricoh 5502
Printer name: ES131-sote-r5000, ES203-SOTEPrintRoom-R430, ESLevel3-R5502
Location (near or in room): 131, 203 (x2), 304
Building: Physical Sciences
Model/s: Ricoh 3003, Ricoh 830
Printer name: PS300-CAPSPhotocopier-R3003, PS300-CAPSPrintRoom-R830
Location (near or in room): 300 (x2)
Building: Health Sciences
Model/s: Ricoh 3001
Printer name: HS517-HENVPrintRoom-R3000
Location (near or in room): 5.17
Some individual areas also have printers in them and please speak to your Supervisor about the location.
If the printer needs paper or toner, these will be stocked nearby or found in the College store, room 3211A in the Physical Sciences Building (Bedford Park) or the College Office at Tonsley (Level 3). For repairs or a service call out, please contact the phone number on the printer.
If you have a problem connecting to or printing to a printer, contact IDS: firstname.lastname@example.org
Please use the link below to enter and submit all the required information.
Send an email to email@example.com and provide a little more detail so we can investigate and remedy where possible. Please let us know which email distribution lists you need to be included on, along with any teaching section/research section information as well.
Please contact firstname.lastname@example.org.
The following information is required to set up a temporary FAN:
Please note that temporary FANs are only valid for three months – an extension can be provided if required.
Please email the College Marketing and Communications Business partner via email@example.com with the details
In order to go on a field trip, you must submit a field trip proposal through Flinsafe and receive email notification that it has been approved prior to departure. The Flinsafe Field trip portal can be accessed via OKTA.
For general field trip information, including field trip guidelines, the approval process and what constitutes a field trip go to the WHS field trips page.
View the Field Trip participant safety acknowledgement form
View the Spot tracker input form
View and download the Spot tracker user guide
View the user guide video on the Spot tracker
If you are new to the University, refer to the getting started page for inductions and workshops for new staff.
You must complete a local induction with your supervisor, using the Local Work Health and Safety Induction Checklist.
Completed forms should be kept by your supervisor in the relevant laboratory yellow folder and a copy provided to you.
All lab users should complete the CSE Laboratory Safety Training, which is offered online through iEnrol.
During the work, health and safety section of your induction you should also undergo a training needs analysis with your supervisor. This involves identifying any additional training that you must complete to ensure that you can work safely.
Examples include (but are not limited to):
The University has the following policy on the use of hazardous chemicals.
All hazardous chemicals used at the University must have been risk assessed and a safety data sheet must be available. Some chemicals used may have specific licencing &/or monitoring requirements, such as regulation 25 poisons or restricted and prohibited carcinogens.
For further information regarding this please visit our page on hazardous chemicals safety.
If you are working with hazardous chemicals, you should complete the online hazardous chemical training course.
The University subscribes to Chemwatch for management of chemicals. Chemwatch provides general access for all users to access Safety Data Sheets (SDS’s).
All users can gain access to the Chemwatch database using this button:
Lab Safety Supervisors can use their specific log in via the Chemwatch (login access) button to update their lab manifests:
Anyone requiring log-in access to manage their register should contact firstname.lastname@example.org
In an emergency situation where computers cannot be accessed, Chemwatch can be called on 1800 039 008 to provide information on what is contained in a Safety Data Sheet.
The College Store stocks a large range of commonly used chemicals. If you require a chemical that is not stocked, you will need to send a completed requisition form to email@example.com.
Once your chemical has arrived, you will be asked to show that you have completed risk assessment/safe work procedures detailing how you intend to use the chemical and that appropriate controls are available and in place.
Blank templates can be found here
Stores will ensure the chemical has been listed in the Chemwatch register.
Hazardous chemicals that are no longer required must be disposed of in an approved manner. Please check the Safety Data Sheet for the chemical in use for the correct disposal procedure. Hazardous chemicals must not be put down the sink or in general waste.
The University has a contract with Cleanaway to collect the majority of hazardous chemicals used in our laboratories. Please refer to the SWP for disposal of chemical waste for details on how to send your hazardous chemicals to waste. Further information regarding the bulk solvent store can be found here.
Note that there is a small proportion of chemicals that Cleanaway are not able to accept.
Please contact firstname.lastname@example.org if you are advised that they cannot take your chemical as we may have alternative solutions.
If you have chemicals in your laboratory, a spill kit should be present. Laboratories that have volumes greater than 2.5L should have a bucket of vermiculite present as well a clean up kit. Laboratories with only small volumes of chemicals are equipped with a commercial product capable of cleaning up to 2.5L.
If the lab spill kit cannot deal with the spill then you can access a large wheelie bin spill kit in:
Always refer to the relevant SDS before cleaning up a spill and make sure that others working in the area are made aware of the hazard.
Dispose of the waste via the Store disposal of waste chemicals practice.
IMPORTANT: if you need assistance please call Security to arrange an emergency services clean up.
There is a minimum amount of signage that all laboratories will need to have.
The door sign serves three purposes.
This sign lists phone numbers that will be useful in an emergency, such as emergency services, security, and Health and Counselling services. It also has information on how to contact Chemwatch should there be an incident and you are unable to access a computer. There is a phone number, a Goto URL and a QR code that can be scanned from your phone. Please place this sign in a prominent position. Laminated copies are available by emailing email@example.com
Please keep a filled in unattended experiment sign next to any experiments that may be left running when there is no-one present in the laboratory, particularly evenings or weekends. Security will need to know who to contact if something goes wrong.
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